Executive Assistant/Personal Assistant – to the CEO at ConSol Limited

We are seeking a highly skilled Executive Assistant/Personal Assistant to work closely with our CEO, providing superior administrative support to enable the efficient completion of key tasks and company initiatives.

The ideal candidate will possess exceptional organizational skills and be able to keep the CEO's communications organized, while also coordinating their business affairs. The CEO operates at a fast pace, managing board members, investors, and numerous operational tasks, so the ideal EA/PA will need to be able to thrive in a dynamic and energetic environment.

If you possess these qualities and are ready to take on this exciting challenge, we encourage you to apply for this role.

Key Responsibilities

As the Executive Assistant/Personal Assistant to the CEO, your key responsibilities will include, but not be limited to:

• Organizing and managing all national and international travel arrangements, including logistics such as flights, accommodations, and ground transportation.
• Managing the complex diaries of the CEO, scheduling appointments, and ensuring that all commitments are met.· 
• Regularly coordinating audio and video conference calls, using tools such as Zoom and Teams.
• Taking accurate records of meeting minutes and following up on action items.
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence, ensuring timely and appropriate responses.
• Supporting project work and research as required and coordinating and collating business reports.
• Managing and coordinating all monthly expenses and maintaining accurate records.
• Preparing financial statements, reports, memos, invoices, letters, and other documents.
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on behalf of the executive.
• Maintaining comprehensive and accurate records, both physical and digital.
• Ensuring relevant networking and effective work relationships with all divisions and departments in the organization, as well as board members.
• Networking with external contacts, and building relationships that benefit the CEO and the organization.
• Working closely with other assistants, providing support as required.

Key Requirements:

• A minimum of a Bachelor's degree from a reputable academic institution.
• 3+ years of experience as an EA or PA, supporting a senior executive in a fast-paced organization.
• Experience working in top local or international firms is preferred.
• Must possess a proactive mind-set, able to think on their feet, present ideas, and find the best solutions.
• Display genuine business acumen, with a tenacious approach and a strong work ethic.
• Strong IT skills and knowledge of MS Office.
• Excellent communication and presentation skills, with great report writing abilities and strong attention to detail.
• Ability to multitask, prioritize tasks, and meet/exceed targets, deadlines, and work under pressure.
• Well-developed organizational skills and a result-oriented approach.
• Project management skills, teamwork, and collaboration skills.
• High level of integrity, highly motivated, enthusiastic, and organized.