Executive Assistant, Office of the CFO at CIG Motor Ltd

The Office of the Chief Financial Officer provides strategic oversight and guidance of all financial activities of Nigeria Business Units, including financial & strategic. The Office also serves as the liaison with FIRS, LIRS, Legal Matters, Finance & Investment Committee and External Audit Firm.

Position Purpose:

The Executive Assistant provides a range of administrative support services to the CFO of CIG Group of Companies and Finance staff to promote efficient delivery of services and, where applicable, effective management of the Finance office. She/he maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. In working with internal and external contacts, including board members, she/he deals with a wide range of highly sensitive issues under tight deadlines/pressures. Reports directly to the CFO.

Key Responsibilities:

• Responsible for scheduling and managing the CFO’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.
• Works closely with the CFO on special projects and Audit and Finance & Investment Committee activities.
• Coordinates, plans, and organizes small-to large-scale meetings.
• Undertakes special assignments/projects on a wide variety of issues as requested by the CFO.
• Proficient and adept at problem solving complex issues, bringing clarity and cohesiveness to key stakeholders.
• Highly developed time management, organizational and prioritization skills with the ability to multi task with clarity; facilitating several projects at the same time with the ability to monitor and assess one’s owns self.
• Excellent professional level communication and interpersonal and relationship building skills. Having the ability to listen and influence other people in written or verbal forms. Creatively presenting and disseminating information and concepts effectively.
• Presents themselves in excellence in regard to appearance and conduct, projecting a professional image at all times.
• Provide full spectrum of secretarial support to CFO on a day-to-day basis.
• Maintain agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes as and when necessary.
• Prepare reports, documents and presentation materials including co-ordination.
• Handle travel arrangements, including flight reservation, hotel accommodation etc.
• Respond and prioritize all outgoing or incoming correspondence.
• Handle confidential documents ensuring security.
• Any other duties as required.

Requirements

• Possess at least a diploma in Business Administration/Accounting/Finance related field.
• 3-4 years of relevant experiences
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality