Executive Assistant at Nine Stars Limited

Job Summary

• We are seeking a highly organized and proactive Executive Assistant with 4–8 years of experience to provide administrative and operational support to senior management.
• The ideal candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, and ensuring the smooth execution of executive and organizational activities.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, meeting minutes, and official correspondence.
• Serve as a liaison between management, staff, clients, and external stakeholders.
• Handle confidential information with professionalism and discretion.
• Coordinate projects, follow up on action items, and ensure timely completion of tasks.
• Organize meetings, events, and company engagements.
• Maintain filing systems, records, and documentation.
• Monitor office operations and provide administrative support where necessary.
• Conduct research and prepare briefs for management decision-making.
• Assist in managing communication and ensuring effective workflow across departments.

Requirements

• Bachelor's Degree or HND in Business Administration, Management, Human Resources, or a related field.
• 4–8 years of experience as an Executive Assistant, Administrative Officer, or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and work under pressure.
• High level of integrity, professionalism, and confidentiality.

Key Competencies:

• Executive and administrative support
• Communication and interpersonal skills
• Organization and attention to detail
• Problem-solving and decision-making
• Time management and multitasking
• Confidentiality and professionalism.