Executive Assistant at News Central TV

Key Responsibilities

Schedule Management

• Coordinate and manage the Managing Director’s calendar including appointments, meetings, travel arrangements and conferences.
• Anticipate and prioritize scheduling conflicts, proactively resolving conflicts or making alternative arrangements as necessary.
• Prepare Detailed itineraries and ensure all relevant information and material are available for meetings and events.

Communication and Correspondence

• Screen and prioritize incoming calls, emails and correspondence, providing timely responses and forwarding important messages.
• Draft, proofread, and edit documents, reports, presentations and other business-related materials.
• Maintain confidentiality and handle sensitive information with discretion.

Travel Coordination

• Arrange domestic and international travel, including flights, accommodations, transportation, visas, and itineraries.
• Prepare travel expense reports and reconcile travel-related invoices.
• Ensure all necessary travel documents and requirements are met.

Meetings and Event Support

• Coordinate and schedule meetings, conferences and events, including venue selection, catering, audio-visual equipment and logistics.
• Coordinate the bi-weekly Management meetings and take the minutes.
• Take minutes for meetings, Prepare meeting agendas, collate relevant materials, and distribute to participants in a timely manner.
• Attend meetings, take accurate minutes, and provide follow-up on action points as needed.

Administrative Support

• Conduct research, compile data, and prepare reports and presentations as requested.
• Manage and maintain confidential files, records, and documents.
• Handle personal Errands and other administrative tasks as required.

Person Specification

• A male candidate is strongly needed for this role
• A Legal, Business Administration degree or any relevant field or equivalent experience
• Minimum 8 years’ experience supporting at the executive level
• Strong interpersonal skills
• Must be MS Office proficient: Excel, Word, PowerPoint
• High level of confidentiality required
• Strong organizational skills and ability to work efficiently in a fast-paced environment
• Excellent verbal and written communication skills are required
• Excellent problem-solving skills
• Strong attention to detail
• The ability to work independently as well as part of the team
• The ability to prioritize work to effectively handle projects simultaneously under tight deadlines.