Executive Assistant at Khenpro Global Services

Job Summary

• The Executive Assistant provides high-level administrative, organizational, and operational support to the Managing Director/CEO within a confectionery / QSRorganization.
• This role requires a highly organized, discreet, and proactive professional capable of handling sensitive information, coordinating complex schedules, and supporting executive decision-making in a fast-paced, technically driven environment.
• The successful candidate will act as a trusted liaison between the executive office and internal/external stakeholders, ensuring efficiency, confidentiality, and effective communication.

Key Responsibilities
Executive & Administrative Support:

• Provide comprehensive administrative support to the Managing Director/CEO, including calendar management, meeting coordination, and travel arrangements.
• Manage correspondence, emails, reports, and documentation on behalf of the executive office.
• Prepare meeting agendas, presentations, briefing notes, and minutes, ensuring timely follow-up on action items.

Coordination & Stakeholder Management:

• Serve as a point of contact between the executive office and internal teams, clients, partners, and regulators.
• Coordinate executive engagements with clients, contractors, and industry stakeholders.
• Support the organization and coordination of board meetings, management meetings, and client engagements.

Documentation & Reporting:

• Assist in preparing executive-level reports, proposals, and presentations.
• Maintain organized records of confidential documents, contracts, and correspondence.
• Track deadlines, deliverables, and commitments related to executive decisions.

Travel, Logistics & Event Support:

• Coordinate domestic and international travel arrangements, visas, accommodation, and logistics.
• Support planning and execution of corporate events, strategy sessions, and executive meetings.
• Manage expense tracking and reimbursement related to executive activities.

Confidentiality & Office Management:

• Handle sensitive and confidential information with a high level of discretion and professionalism.
• Support office coordination and ensure smooth daily operations within the executive office.
• Anticipate executive needs and proactively address administrative or operational gaps.

Requirements & Qualifications
Education:

• Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related discipline.

Experience:

• Minimum of 3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Prior experience supporting senior executives in a corporate, technical, or professional services environment is required.
• Experience within the oil and gas sector or a technical services organization is an advantage.

Key Attributes:

• Highly professional and discreet.
• Proactive and reliable.
• Strong interpersonal and coordination skills.
• Calm and composed in high-pressure environments.
• Trustworthy with high ethical standards.

Skills & Competencies:

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office and office productivity tools.
• Ability to manage multiple priorities under pressure.
• Strong attention to detail and problem-solving ability.