Executive Assistant at Karios Markets

Job Summary

• Manage the executive's calendar, schedule meetings, and coordinate appointments.
• Handle travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and organize documents, reports, and presentations for meetings.
• Serve as a liaison between the executive and internal/external stakeholders.
• Respond to emails and inquiries on behalf of the executive, ensuring timely and professional communication.
• Draft and proofread correspondence and other written materials.
• Organize and coordinate meetings, both internally and externally.
• Prepare agendas, take meeting minutes, and ensure follow-up on action items.
• Manage and organize information, documents, and files in a systematic manner.
• Keep abreast of industry news, trends, and updates relevant to the Forex market.
• Conduct research on market trends, competitors, and regulatory changes.
• Summarize and present findings to the executive for decision-making.
• Assist in gathering and analyzing data related to trading activities and client performance.
• Create reports and presentations based on analytical insights.
• Support the executive in coordinating and managing special projects and initiatives.
• Monitor project timelines, deadlines, and deliverables.
• Assist in maintaining positive relationships with clients through effective communication and responsiveness.
• Handle client inquiries and direct them to the appropriate department when necessary.
• Assist in ensuring that the firm complies with all regulatory requirements.
• Keep track of updates in regulatory policies and procedures.
• Assist in budget preparation and expense tracking.
• Process invoices, reconcile expenses, and manage financial documentation.
• Coordinate and support in organizing events, seminars, and conferences.
• Ensure all logistics are in place for successful events.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Implement and enforce privacy policies.
• Assist in managing and troubleshooting technology tools and platforms used by the executive.
• Stay informed about new technologies that may enhance productivity.
• Address issues and challenges that may arise in the executive's absence.
• Propose solutions and take initiative to resolve problems.
• Professional Development:
• Stay updated on industry best practices and trends.
• Participate in training and development opportunities to enhance skills.

Requirements

• A good bachelor's degree with 3 - 5 relevant work experience.
• Strong written and oral communications skills
• Proficient in the use of Information and Communications Technology tools and e-resources