Executive Assistant at Jamub Group

Job Overview

• We seek the services of a highly experienced and organized Executive Assistant to the MD, who exercises a great deal of discretion and has exceptional Presentation, interpersonal and multi-tasking skills.

Key Responsibilities

• Prepare and manage presentations on Microsoft PowerPoint.
• Manage and maintain the MD’s calendars, including scheduling appointments, and meetings.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Coordinate and organize meetings, including preparing agendas, materials, and minutes.
• Ensure the MD is well-prepared for meetings with relevant information and documents.
• Arrange logistics for off-site meetings and events.
• Arrange complex and detailed travel plans, itineraries, and agendas.
• Prepare and process expense reports and reimbursements.
• Conduct research and gather information as needed for executive projects.
• Oversee the maintenance of office supplies and equipment.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Troubleshoot and resolve administrative problems with minimal supervision.

Preferred Qualifications

• Bachelor’s Degree in Business Administration, Communications, or a related field preferred.
• Minimum of 3 - 5 years of experience in an executive assistant or similar administrative position.
• Proven track record of supporting senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive information with confidentiality and discretion.
• Strong interpersonal skills and the ability to work well with all levels of internal management, staff, outside clients, and vendors.