Executive Assistant at Jake Riley Limited

Responsibilities

• Manage databases and filing systems for the MD.
• Implement and maintain procedures/administrative systems for the MD.
• Liaise with staff and clients on behalf of the MD.
• Assist the MD in reviewing, analyzing, and interpreting technical reports, data, and proposals.
• Prepare presentations, reports, and briefs for internal and external stakeholders.
• Book and arrange travel, transport and accommodation for the MD.
• Manage MD’s diary, update her social media pages and ensure her attendance at all required engagements
• Remind the MD of important tasks and deadlines.
• Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the MD’s behalf.
• Organising the MD’s personal commitments including travel or childcare.
• Be always ready to travel out of state or country
• Conduct research on behalf of the MD.
• Prepare expense reports for MD. Work with direct reports to resolve any issues which may arise with expense reports and time sheets;
• Support the MD in planning and coordinating strategic projects, ensuring timely delivery of milestones.
• Track progress and provide regular updates on project status, risks, and issues.
• Liaise with cross-functional teams to ensure alignment on project goals and deliverables.Be always ready to travel out of state or country
• All other administrative tasks as requested by the MD.

Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Familiarity with project management tools and methodologies.
• Good people management.•
• Proven experience as a Technical Assistant, Executive Assistant, or in a similar role supporting senior management.
• Strong technical and analytical skills, with the ability to interpret complex information.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suit