Executive Assistant at International Breweries

Key Roles & Responsibilities:

• Prepare professional correspondence, reports and documents under the direction of the Executive management
• Receive, direct and relay telephone, email, general correspondence, fax messages and other incoming information to the right people in an efficient and timely manner
• Organize and coordinate meetings, conference and travel arrangements
• Arrange internal meetings and take minutes where needed
• Stakeholder management and Maintaining company reputation with Vendors and external stakeholders
• Generate invoices and follow-up on payment defaults
• Generate payment documents
• Assisting C-Suite Managers in executing their functional processes
• Providing Support to the C-Suite Managers in driving initiatives
• Maintain schedules and calendars of Executives
• Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service
• Receive visitors into appropriate meeting rooms and ensure their comfort and convenience
• Undertake any other duty and ad-hoc responsibilities appropriate to the post as requested by Management

Qualification & Experience:

• At least a first degree from a recognized university
• A minimum of 5 years experience in administration and facility/office management
• Effective decision making skills
• Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point
• Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback
• Sound written and oral communication
• Drive and resilience
• Ability to self manage within a pressurized working environment.
• Innovative approach with an attention to detail
• Decision-making skills
• Planning and organizational skills
• Honesty and integrity
• Applied strategic thinking
• Proactive and motivated initiator
• Team player and leader