Executive Assistant at HRbreakoutRoom

Job Summary

• The ideal candidate will provide top-level assistance for high level executives.
• They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.
• Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Draft, edit and compile a wide variety of internal and external communications.
• Preparing talking points, briefing papers, reports and official correspondence; distributing correspondence and program documents.
• Reviewing documents and correspondence for format, grammar, content, and messaging.
• Managing schedules for the executive.
• Maintaining electronic and hard copy files in compliance with company policy.
• Prepares office communication including but not limited to official memos, analysis reports and summaries, draft presentations (as required) in connection with the activities carried out by the company.
• Participates in the organization of relevant meetings, congresses and conferences with stakeholders.
• Provides support for the promotion of the activities of the company including preparing leaflets, guidelines and fact sheets and others as appropriate in collaboration with counterparts in Communication.
• Provides support to executive in setting the overall research direction of a relevant technical area.
• Conducts initial analysis and generates draft reports in a timely manner for the executive.
• Provides support on the implementation and monitoring of budgets.
• Maintains special and confidential files and ensure adequate accessibility for the allowed users.
• Ensures that confidentiality of information and management records is guaranteed.

Qualifications

• Bachelor in Business Management, Business Administration, Public Administration, Program/Project Management or any related field from a recognized educational institution with three (3) years of relevant work experience in administration, office management and/or program management, with adequate exposure to secretarial and records management work.
• A higher qualification will be an added advantage.
• Experience in Office Management is mandatory.
• Experience in planning and coordination of meetings with various stakeholders is mandatory.
• Gender: Male (For gender balance).