Executive Assistant at First Excelsia

Our client, a leading Mortgage Bank, is seeking to fill the role of an Executive Assistant to provide administrative support to the Managing Director.
The ideal candidate will be responsible for managing the MD’s diary, scheduling appointments, managing MD’s output and workflow. Ultimately, the role holder must be smart, intelligent, able to multi-task, have strong organisation and articulation skills as well as communication and time management skills.
Job Description:

• Screening telephone calls, fielding inquires and requests, and escalating urgent matters for the MD’s attention
• Liaise with relevant individuals, external organisations to arrange meetings, prepare agenda, and draft minutes.
• Producing correspondence, memoranda, presentations, and reports both of a general and confidential nature on behalf of the MD
• Co-ordinate MD’s travel in conjunction with Admin department.
• Tabulate and retrieve MD’s official expenditures and claims.
• Maintain comprehensive office filling system.

Person Specification:

• Minimum of a First Degree in Business Administration or any related field.
• Minimum of 3 years’ experience as an Executive Assistant with at least two years experience in the Financial industry
• Excellent communication and time management skills.