Executive Assistant at Fembol Group

Key Responsibilities
Calendar and Schedule Management:

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate appointments to optimize time management.

Communication:

• Serve as a point of contact between the MD and internal/external stakeholders.
• Handle calls, emails, and other correspondence, ensuring timely responses.
• Draft, proofread, and send communications on behalf of the MD.

Meeting and Event Coordination:

• Organize and prepare materials for meetings, conferences, and events.
• Take meeting minutes, follow up on action items, and manage logistics for events.

Travel Arrangements:

• Organize travel itineraries, including flight bookings, accommodations, and ground transportation.
• Prepare travel-related documents and ensure executives are well-prepared for trips.

Document Preparation:

• Prepare, edit, and format reports, presentations, and documents for meetings.
• Maintain and organize files, records, and documents in both physical and electronic formats.

Project Assistance:

• Support special projects and initiatives by coordinating efforts, tracking progress, and assisting with logistics.
• Help gather data, research, and provide input as needed.

Expense Management:

• Process expense reports and track the MD’s expenses.
• Help with budget monitoring and ensure timely approvals for expenditures.

Confidentiality and Discretion:

• Maintain confidentiality regarding sensitive and proprietary information.
• Use discretion in handling matters of a confidential nature.

General Administrative Support:

• Handle a wide variety of tasks as requested by the executive to help streamline their daily operations.
• Provide general office support, including ordering supplies and maintaining office equipment.

Qualifications & Skills Required

• Bachelor's Degree or equivalent experience in a related field.
• 2 - 3 years experience as an Executive Assistant or in other administrative roles supporting senior management.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools and other office software.
• Strong attention to detail and problem-solving skills.
• Ability to maintain professionalism and confidentiality at all times.