Executive Assistant at eRecruiter Nigeria

Job Description

• Our client is a unique fashion brand seeking a dynamic Executive Assistant to the CEO. Join us to manage the CEO's office, handle administrative tasks, and ensure smooth communication. Be the CEO's right hand in executing their vision.

Job Responsibilities.

• Maintain the CEO's calendar, schedule appointments, and coordinate meetings, both internal and external.
• Ensure the CEO is well-prepared for meetings and has all necessary materials.
• Maintain Director’s office systems, including data management and filing.
• Arrange and coordinate travel plans, including visa application, flights, accommodations, and transportation, to optimize the CEO's schedule.
• Act as the primary point of contact for the CEO, screening and directing phone calls and emails.
• Draft and edit emails, reports, and other correspondence on behalf of the CEO.
• Organize and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Maintain the CEO's office, ensuring it is well-organized and stocked with necessary supplies.
• Oversee the handling of incoming and outgoing mail and packages.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports, and presentations for the Director.
• Assist the CEO in various projects, research, and presentations as needed.
• Coordinate with other departments to ensure project deadlines are met.
• Serve as a liaison between the CEO and internal and external stakeholders, building strong relationships and ensuring effective communication.
• Any other duties as may reasonably be required by the Head Designer

Job Requirements.

• Bachelor's degree in business administration, management, or a related field preferred.
• Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal skills, both written and verbal.
• Proficiency in office software (e.g., Microsoft Office Suite) and the ability to learn new tools quickly.
• Discretion and the ability to handle sensitive information with integrity.
• Flexibility to adapt to changing priorities and a fast-paced environment.
• High level of professionalism and a commitment to representing the CEO and the company effectively.