Executive Assistant, Creative Economy Practice at Co-Creation Hub (CcHUB) Nigeria

The selected candidate will contribute to the efficiency of the practice by providing support to the Managing Partner to deliver on a range of requirements including calendar, correspondence and stakeholder management as well as in developing reports and presentations. 

The ideal candidate will be fluent in English and French and have previous experience in a similar role. 

Key Responsibilities

Calendar, Correspondence and Meeting Management

• Calendar management for Managing Partner calendar as well as for team meetings and activities and maintaining and updating calendars, schedules, and contacts
• Managing and responding to straightforward correspondence on behalf of the Managing Partner and the practice and produce draft replies for more complex issues 
• Management of documents and files as required 
• Communicating with internal and external stakeholders on behalf of the MAnaging Partner and the practice 
• Ensuring meetings are set up with appropriate video conferencing technology or equipment

Research and Documentation 

• Conducting research and producing a range of outputs and documents like short reports, presentations and speeches focused on the Creative Economy. 

Admin and Project Support 

• Providing general administrative support, such as maintaining files, ordering supplies, and making copies, handling expenses, invoices and processing reimbursements
• Assisting with special projects as assigned 
• Planning and organising events, such as conferences and meetings

Qualifications

• Have a broad range of people and organisational skills, exceptional communication skills and an ability to work with a wide range of people 
• Are a confident self-starter, able to work proactively, think ahead and multi-task in a fast-moving environment
• Have sensitive and diplomatic management of multiple levels contacts with a high level of professionalism and confidentiality 
• At least three years administrative or executive assistant experience, or relevant work experience in a fast-paced office environment
• Strong organisational and time management skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and other relevant software
• Strong attention to detail and ability to multitask effectively
• Professional demeanour and ability to interact with people at all levels of an organisation
• Knowledge and understanding of office administration best practices and etiquette
• Experience with calendar management and scheduling
• Strong problem-solving and decision-making skills
• Ability to work independently and take initiative
• Strong Customer service skills and ability to manage stakeholder's expectations
• Be bilingual in English and French ideally 
• A university degree in a relevant field or relevant certification are desirable 
• Experience in a Creative Economy sector like film / television / media or music is desirable