Executive Assistant at Coleman Technical Industries Limited

Role Overview

• The Executive Assistant will provide high-level administrative, strategic, and operational support to the Managing Director. Managing priorities, protecting MD’s time, and ensuring smooth execution across the business. This role requires discretion, speed, and strong judgment.

Key Responsibilities
Executive Support & Calendar Management:

• Manage MD’s calendar, meetings, and travel with zero conflicts
• Prioritize requests, filter noise, and prep briefing notes for all meetings
• Handle confidential correspondence and stakeholder communication

Strategic Partnership & Projects:

• Track strategic initiatives and follow up with departments to drive execution
• Coordinate partnerships, vendor meetings, and external stakeholder engagements
• Prepare presentations, reports, and proposals for board/partner meetings

Operations & Administration:

• Draft and edit memos, letters, and company communications on behalf of the MD
• Take and circulate minutes for EXCO/board meetings
• Oversee documentation, filing, and compliance records

Gatekeeper & Liaison:

• Act as first point of contact between MD and internal teams, clients, regulators
• Represent the MD professionally in their absence
• Anticipate needs and solve problems before they reach the MD’s desk.

Requirements

• Bachelor’s degree in related courses. MBA/Master’s is a plus
• 5+ years experience as an EA/PA to C-suite/CEO/MD, preferably in manufacturing/industrial sector
• Exceptional written + verbal communication skills. Advanced MS Office/Google Workspace
• Strong discretion, tact, and ability to handle confidential info-Proven project coordination and stakeholder management skills
• Must be based in proximity to our office and willing to work flexible hours when needed.