Executive Assistant at Careers Verified

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide top-level administrative support to our executive leadership team. Based at our Lekki Phase 1 office, the ideal candidate will serve as a gatekeeper, strategic partner, and right hand to the Executive, ensuring seamless daily operations and effective time management.

Key Responsibilities:

• Manage and maintain the Executive’s calendar, including scheduling meetings, appointments, and travel arrangements
• Handle confidential documents and information with discretion and professionalism
• Prepare and edit correspondence, communications, presentations, and other documents
• Organize and coordinate internal and external meetings and events
• Act as a liaison between the Executive and other departments, partners, and stakeholders
• Take accurate meeting minutes and follow up on action items
• Monitor, prioritize, and respond to emails and phone calls on behalf of the Executive
• Conduct research, compile data, and prepare reports as needed
• Assist with personal tasks and errands where required
• Maintain a well-organized office and filing system

Qualifications:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field
• 3–5 years of proven experience as an Executive Assistant or in a similar administrative role
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• High level of discretion and confidentiality
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Tech-savvy and able to use digital tools for scheduling and communication
• Ability to work independently and under pressure
• Familiarity with project management tools (e.g., Trello, Notion, Asana)
• Experience supporting C-level executives in a fast-paced environment
• Strong attention to detail and a problem-solving mindset