Executive Assistant at Cardinal Stone

Job Summary

• To bring ease to the work of the partners by taking care of all the necessary details that can distract them or cause an impediment to their maximum efficiency.

Responsibilities

• Accurate filling of all paper and electronic files and records including official documents, publications, manuals etc
• Owning and managing administrative tasks for the Partners
• Ensuring Partners monthly phone bills are paid
• Drafting, editing and formatting documents, reports and presentations for the Partners
• Assessing the priority of incoming and outgoing material to ensure the Partners receives accurate and relevant information in a timely and often urgent basis
• Updating and managing appointments and calendar, agendas, meetings (including virtual) and interactive activities for the Partner; Ensuring that activities/meetings commence and end on time.
• Coordinating the logistical aspects of meetings and events with task owners and bringing together appropriate people and resources to support the Partners agenda
• Arranging and managing local and international travel itinerary, visas, agenda and logistics.
• Retiring expenses of the Partners to the financial control unit
• Representing the Partners by welcoming visitors/guests, organising dinners, Board meetings and other corporate functions
• Receive incoming calls and in-persons inquiries from clients and colleagues; coordinating responses to questions and meeting requests directed to the Partners
• Assisting the Partners with private and personal errands, and logistics planning
• Coordinating with the private staff of the Partners to facilitate the effective delivery of their set deliverables
• International procurement of seasonal corporate branding materials for the firm
• Providing general administrative support to Partners unit members.
• Managing Partners’ projects and conducting their research

Requirements

Education    

• First degree in any field and minimum of Second Class Lower degree

Experience

• At least 4 years in a similar role in a corporate institution
• At least 4 years in a similar role in a fast-paced service organisation
• Must have a verifiable commendation from at least one place of work

License & Certification    

• Certifications in Secretarial and business communication