Executive Assistant at British American Tobacco

ROLE POSITIONING AND OBJECTIVES

• The Executive Assistant main responsibility is to to provide comprehensive and proactive support to the Commercial Director on a wide range of complex tactical and administrative tasks whilst prioritising and taking personal responsibility for all activities in order to enhance effectiveness.
• The Executive Assistant will also be responsible for executing defined work projects of moderate complexity.

WHAT YOU WILL BE ACCOUNTABLE FOR

Business

• Manage the work schedule (electronic calendars, visits and work plans) for the Commercial Director as required.
• Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint)
• Co-ordinate meetings, internal and external engagements, conferences (local and global), workshops and team-building events with professionalism and to a high level of competency.
• Responsible for organising extensive global travel arrangements (transportation, hotels and visas) as required.
• Perform routine transactions such as cash advance, expense statements and retirements as required
• Prepare complex presentations and briefings
• Main custodian of the review team meeting minutes
• Good influencing and facilitation skills to act as the interface between end market business units, procurement and Vendors with regards low value sourcing

People

• Effectively interface with the Executive Assistants of the West Africa Area Leadership Team to achieve targets
• Effective relationship with and role model to Executive Assistants within BAT and in other companies
• Develop self through training, learning and development opportunities
• Identify areas for improvement and execute improvement plans as required.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• BSc/BA Degree
• Solid secretarial and administrative skills
• Excellent verbal and written communication both in English and French
• Self-starter, keen and confident to use own initiative
• Proactive “can do” work ethic – flexible approach to working
• Solid interpersonal skills – mature, responsible, assertive attitude with the ability to influence at all levels of the organisation
• Excellent organisation skills and attention to detail
• Ability to establish priorities, maintain confidentiality and work under pressure
• Good numeric skills to work with financial systems and resolve queries
• Very good working knowledge of Word, Excel, and PowerPoint.