Executive Assistant at Ashipa Electric Corp.

Position Overview:

• We are seeking a highly skilled and motivated Executive Assistant to provide comprehensive support to our CEO.
• The ideal candidate will possess a strong engineering background, exceptional organizational abilities, and a deep understanding of technical concepts.
• As the Executive Assistant to the CEO, you will play a crucial role in ensuring the smooth operation of the CEO’s office, managing confidential information, and facilitating efficient communication across all levels of the organization.

Responsibilities:

Strategic Support:

• Collaborate closely with the CEO to understand the company’s engineering vision, goals, and strategic initiatives.
• Provide input and insights from an engineering perspective to assist the CEO in making informed decisions.
• Conduct research, analyze data, and prepare reports to aid in strategic planning and decision-making processes.

Calendar and Communication Management:

• Manage the CEO’s complex calendar, including scheduling and coordinating meetings, conferences, and travel arrangements.
• Prioritize and manage communications, ensuring timely responses and maintaining a high level of professionalism.

Technical Document Review:

• Review and summarize technical documents, reports, and presentations for the CEO, highlighting key points and potential areas of interest or concern.
• Assist in the preparation of technical materials for presentations, conferences, and meetings.

Confidential Information Handling:

• Handle sensitive and confidential information with the utmost discretion and integrity.
• Maintain confidentiality while dealing with company and industry-related matters.

Project Coordination:

• Collaborate with cross-functional teams to facilitate the execution of projects by monitoring timelines, tracking milestones, and ensuring alignment with the CEO’s priorities.
• Stakeholder Engagement:
• Liaise with internal and external stakeholders, including clients, partners, and investors, to represent the CEO’s office professionally and maintain positive relationships.
• Event Coordination:
• Plan and organize company events, board meetings, and executive retreats, ensuring seamless execution and a positive experience for all participants.
• Continuous Improvement:
• Identify opportunities for process optimization and enhancement within the CEO’s office and implement best practices to increase efficiency.

Qualifications:

• Bachelor’s degree in engineering or a related technical field.
• Proven experience in an executive support role, preferably with an engineering or technical background.
• Strong understanding of engineering principles and technical terminology.
• Excellent written and verbal communication skills.
• Advanced proficiency in office software, including Microsoft Office Suite and collaboration tools.
• Exceptional organizational skills and attention to detail.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.
• Discretion and ability to handle confidential information with professionalism.
• Strong interpersonal skills and the ability to build relationships across various levels of the organization.
• Flexibility to adapt to changing priorities and a fast-paced environment.