Executive Assistant and Admin Intern at Softcom

Description

The Executive Assistant/Admin intern will be responsible for providing administrative support, managing schedules, arranging meetings, and contributing to the efficiency of the business by providing timely support to the executive team. This position is dynamic and requires the ability to anticipate needs and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities

• Manage calendars and schedule meetings.
• Book meeting rooms as required.
• Follow up and work closely with the executive team to keep them well informed of upcoming meetings, commitments, and responsibilities.
• Make travel and accommodation arrangements.
• Attend meetings to take and distribute key takeaways and action points.
• Interface and act as the point of contact amongst the executives, staff, and other external partners.
• Liaise with clients professionally and efficiently, and make sure visitors are well
• catered for where the need arises.
• Provide administrative and other support as required to the executive team.

Academic & Professional Qualifications

• BSc./HND in Business Administration, Accounting, Human Resource
• Management, International Relations, or related field.
• Proven work experience as an Administrative Officer, Administrator or similar role.

Requirements

Skills & Requirements

• Exceptional time management skills.
• Keen attention to detail in managing day-to-day activities.
• Excellent organization skills.
• Ability to prioritize and manage multiple tasks and projects simultaneously, to achieve goals.
• Ability to maintain a high level of discretion in handling confidential information.
• Adaptability and critical thinking skills.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills and ability to develop and maintain strong relationships with key stakeholders.
• Experience with office management software like MS Office (MS Excel and MS Word)
• Written and spoken fluency in English.