Executive Assistant at Alan & Grant

Job Summary

• The role is responsible for coordinating the day-to-day activities of the Chief Responsibility Officer. It provides executive, administrative support to the Chief Responsibility Officer.

Duties and Responsibilities

• Manage and maintain the CRO’s Itinerary.
• Conduct weekly diary meetings with the CRO to discuss upcoming engagements, meetings, invitations and other requests.
• Schedule on behalf of the CRO meetings with direct reports.
• Prepare and arrange the CRO travel and accommodation requirements.
• Filter emails, general information, queries, correspondence, phone calls and invitations to the CRO by redirecting or taking forward such contact as appropriate.
• Ensure the CRO is fully briefed on, or prepared for any engagements she is involved in.
• Maintain an accurate record of papers and electronic correspondence on behalf of the CRO.
• Provide an effective documentation system using best practice model; and maintain data base for valuable business contacts.
• Prepare professional presentation slides and documents and delivers papers for CRO.
• Conduct research and present findings to the CRO.
• Maintain CRO’s office supply and inventory.
• Take minutes during meetings
• Organize and maintain the office filing and administrative task of the CRO’s office.
• Prepare weekly and monthly reports.

Requirements

• A First Degree in Business Administration, Secretarial study or any related discipline.
• 4 - 6 years Executive Assistant experience role within a structured corporate environment.