Executive Assistant at Alan & Grant

Zip/Postal Code: 100001
Industry: Financial Services

Job Summary

• Ensuring that the CEO is able to fulfill commitments to the internal team as well as to external stakeholders

Responsibilities

• Follows up on contacts made by the President and supports the cultivation of ongoing relationships
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response
• Proxy for meetings on behalf of the CEO and make informed decisions in his absence
• Manage email correspondence, tracking important reports from management team to the CEO
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Managing the executive’s professional and personal calendar, meeting requests and coordinating appointments
• Acting as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner
• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports
• Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related
• Provides a bridge for smooth communication between the MD/CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Reviewing, sorting and distributing incoming and outgoing calls, faxes, emails, and other correspondence
• Responsible for keeping all corporate documents for the chief executive officer
• Preparing reports, memos, invoices letters, and other documents
• Assist in the preparation of meetings and taking minutes accurately
• Record daily expenses and prepare weekly, monthly or quarterly reports
• Create and store files using various software, including word processing, spreadsheets, databases, and presentation software

Requirements

• Minimum of B.Sc in any discipline
• Knowledge of Fintech Industry is an added advantage
• Experience and interest in internal and external communications
• Minimum of 3 years' experience
• Ability to handle multiple tasks simultaneously and prioritize work assignments
• A proactive approach to problem-solving with strong decision-making skills.
• Ability to meet deadlines in a fast-paced quickly changing environment
• Proficient MS Office tools ( PowerPoint, Word, Excel) and knowledge of software tools and multi-line phones systems
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
• Exceptional interpersonal and presentation skills
• Proficiently to respond logically under stress and pressure
• Ability to work efficiently with little or no supervision
• Excellent written & verbally communication skills
• Positive attitude and ability to thrive in the team-base, collaborative environment
• Be organized, reliable and proactive