Executive Assistant at Abuja Clinics

Job Summary

• We are hiring for various clinical staff to work Executive Assistant who will be in charge of managing the affairs of the CEO of a reputable hospital in Abuja.
• This position requires one who is organized and pay attention to details.
• You must be enthusiastic about your work and be able to perform all duties outlined in your job description and any other duty required of you.
• He/she must be knowledgeable in his/her field and understand both the administrative, secretariat, human resources and general operations.

Essential Duties and Responsibilities
Executive Assistants generally ensure the smooth-running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients. A standard Executive Assistant job description entails:

• Acting as the point of contact between the executives and internal or external colleagues
• Organizing meetings and booking meeting rooms
• Handling correspondence directed to managers
• Making travel arrangements and detailed travel itineraries for Executives
• Taking dictation and minutes and writing them up subsequently
• Producing reports and presentations using various computer packages
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Job Requirements

• Applicant must live in Abuja or be willing to relocate.
• Applicant must have at least 3 years work experience as an Executive / Personal Assistant.
• All applicants must have at least 3years of work experience in a similar role.
• Applicant must be very proficient with the use of computer.

Minimum Qualifications

• Must have at least a minimum of a Bachelor’s Degree in Arts, Social Sciences, or its HND equivalent. Graduate with secretariat Studies are encouraged to apply as it will be an added advantage.
• Must have at least 3 years proven post NYSC work experience for this position in a structured organization.
• Applicants with additional professional qualifications and certifications (ICAN, CIPM, ACA or its equivalent) are encouraged to apply.

Knowledge, Skills and Abilities:
An Executive Assistant job description should advocate for a professional individual who is well-presented at all times. They will be dealing with both internal colleagues and external visitors on behalf of their management team. They are also expected to display the following traits:

• Ability to multitask and prioritize tasks
• Excellent time management skills
• Well-developed organizational skills
• Attention to detail
• Great verbal and written communication skills
• Professional discretion
• Excellent verbal and written communications skills
• Discretion and confidentiality.