Executive /Administrative Assistant at Waya Multilink

Duties

• Provide critical backend supports to executives officers and assists them by performing a variety of administrative tasks to aid their managerial responsibilities without worrying about some minor administrative tasks.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc)
• Make travel arrangements for executives officers partners and visitors as required
• Handle confidential documents ensuring they remain secure by maintaining files for them.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned
• Prepare and disseminate correspondence, memos and forms
• File and update visitors record, contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system In hard and soft copies
• Check frequently the levels of office supplies and place appropriate order.
• Make travel arrangements
• Document petty expenses and requisition report at regular intervals
• Oversee the performance of other clerical and administrative staff
• Any other duties as assigned
• Qualification & Experiences
• Must be agile and hard working, able to work with minimum supervision
• HND / BSc in Social sciences or Arts
• 2 years work experience
• Evidence of completion / exemption from NYSC
• Proven working experience as an executive assistant/administrative position in a fast pace work environment is an added advantage.
• Excellent MS Office knowledge and English proficiency
• Outstanding organizational and time management skills
• Acquaintance with office management systems and procedures
• Excellent verbal and written communications skills
• Exercise Discretion and confidentiality
• Familiar with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Integrity and professionalism
• Familiarity with basic research methods and reporting techniques
• Must be Social Media Savvy.
• Must be resident in Lagos