Events Assistant at Elvaridah

Role Overview

• The Events Assistant provides administrative and logistical support in planning, organizing, and executing events.
• This role involves assisting with vendor coordination, event setup, guest management, and ensuring that every event runs smoothly from start to finish.
• The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities
Event Planning & Coordination:

• Assist in developing event concepts, timelines, and checklists.
• Support in preparing proposals, presentations, and event materials.
• Coordinate with vendors, venues, and suppliers to ensure timely delivery of services.
• Help manage event budgets, track expenses, and prepare post-event reports.

Logistics & Operations:

• Handle logistics for setup, décor, catering, and equipment.
• Support registration, ticketing, and guest communication processes.
• Ensure all permits, licenses, and approvals are in place for each event.
• Assist with on-site event management, including setup, coordination, and teardown.

Communication & Client Support:

• Liaise with internal teams, clients, and partners to ensure event expectations are met.
• Respond to client inquiries and provide timely updates.
• Support in managing event marketing efforts — invitations, RSVPs, and follow-ups.

Administrative Support:

• Maintain databases of vendors, partners, and attendees.
• Prepare meeting notes, schedules, and event-related documents.
• Conduct post-event evaluations and feedback collection.

Qualifications & Skills

• Bachelor’s degree in Event Management, Hospitality, Communications, or related field.
• 1–3 years of experience in event coordination, marketing, or administrative roles.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and event management tools (e.g., Canva, Trello, Google Workspace).
• Ability to work flexible hours, including evenings and weekends when required.