ERP Data Entry Executive at Infinity Tyres Limited

Department: Operations / Finance / ERP & MIS
Reports To: ERP Administrator / Operations Manager / Finance Manager

Job Description (Role Summary)

• Role Purpose: Ensure accurate, timely, and compliant entry of business data into the ERP system
• Business Impact: Supports data integrity, operational efficiency, reporting accuracy, and audit readiness
• Industry Context: Trading / Automotive / Tyres / FMCG / Logistics.

Key Responsibilities – ERP Data Entry & Transactions

• Sales & Receipts: Enter sales invoices, receipts, and credit notes
• Procurement: Enter purchase orders, vendor bills, and supplier payments
• Inventory: Record GRNs, stock issues, transfers, and adjustments
• Expenses & Assets: Enter expenses, service entries, and fixed asset records
• Documentation: Attach invoices, waybills, delivery notes, and GRNs.

Inventory & Operations Support:

• Stock Records: Maintain accurate stock records for tyres, tubes, rims, and accessories
• Item Master: Update item codes, pricing, warehouses, and locations
• Stock Control: Support stock counts, reconciliations, and variance analysis.

Data Accuracy & Control:

• Verification: Review source documents for completeness and correctness
• Error Control: Cross-check ERP entries and correct discrepancies
• Escalation: Report missing approvals or abnormal entries.

Finance & Compliance Support:

• Tax Classification: Assist with VAT and WHT tagging
• Accounting Support: Ensure correct ledger and cost center posting
• Compliance: Maintain ERP records for audits and regulatory needs.

Reporting & Documentation:

• Reporting: Generate ERP reports for sales, purchases, inventory, expenses
• Filing: Maintain electronic and physical records
• Audit Support: Provide ERP data during audits.

Process Discipline & Improvement:

• SOP Compliance
• System Issues
• Report ERP errors and access limitations
• Improvement
• Suggest process improvements.

Key Performance Indicators (KPIs)

• Data Accuracy
• Error-free ERP entries
• Timeliness
• On-time posting
• Reconciliation
• Accurate stock and ledger balances
• Compliance
• Adherence to ERP workflows
• Audit Support
• Timely data availability.

Requirements

• Minimum Qualification (OND / HND / B.Sc.) in relevant Fields e.g. Accounting, Business Administration, Computer Science, Economics, or related.
• Experience Level: 1 – 3 years
• ERP data entry, accounting, inventory or operations support
• ERP Exposure
• Hands-on ERP experience (mandatory).

Additional / Preferred Requirements:

• Local Knowledge
• Tax Awareness
• Basic understanding of VAT and WHT
• Availability
• Willingness to work Saturdays.

Technical Skills:

• ERP Systems
• Accounting Knowledge
• Inventory Knowledge
• MS Excel.

Core Competencies:

• Accuracy
• Numerical Ability
• Time Management
• Integrity
• Confidential data handling
• Pressure Handling
• Works well in fast-paced environments.

Soft Skills:

• Communication
• Clear written and verbal communication
• Teamwork
• Collaborative approach
• Learning Ability
• Willingness to learn
• Problem Solving
• Proactive mindset.

Work Schedule & Compensation:

• Work Days: Monday – Friday
• Work Hours: (Weekdays) - 8:30 AM – 6:00 PM
• Saturday: 8:30 AM – 3:00 PM.

Benefits

• Salary: N150,000 per month
• Incentives: Quarterly performance-based incentives
• Statutory benefits as per company policy.