Driver at Heifer International

Job ID: 342

Category: Clerical and Administrative Support

Function

• The Driver is responsible for ensuring smooth operations and field logistics for project activities by providing reliable and courteous service to Heifer International employees & Project staff and stakeholders.
• S/he is to deliver people and equipment on instruction.
• The driver, in conjunction with administrative staff, will be responsible for ensuring that all required permits and insurance are kept current by alerting the appropriate employees in time for renewal.
• S/he is to adhere to Heifer's policies and procedures, including when using project vehicles.

Essential Character Traits:

• Respectful, accountable, patient, teachable, flexible, helpful, creative and team oriented.

Responsibilities & Deliverables
Establish, manage, and maintain allocated project vehicle (35%):

• Daily, track and record vehicle mileage and fuel consumption.
• Prepare and submit vehicle monitoring reports, including records of vehicle operations, fuel, and mileage at the end of each month.
• Record official and personal trips as needed.
• Comply with Heifer Policies and procedures regarding vehicle use.
• Ensure that the motor vehicle has valid and up-to-date documents.

Vehicle Security and Maintenance (30%):

• Conduct inspection of the vehicle before departing for duties.
• Ensure the vehicle is kept clean and tidy.
• Ensure the vehicle is closed and secured after working hours.
• Ensure that all the necessary tools and documents are kept in vehicles. These include; valid driving license, First Aid kit, insurance, vehicle license, reserve tire, control technique papers, taxes, jack, jack handle, wheel spanner, and fire extinguishers.
• Ensure vehicle insurance and registration is updated according to schedule.
• Ensure the vehicle is serviced at the right mileage reading as provided in the manual.
• Report any major repairs required on office vehicles.

Be ultimately responsible for the safety of the vehicles and passengers (20%):

• Observe the road and Country traffic laws, signs, and regulations.
• Ensure punctuality and safe transportation of staff, visitors, and partners (as required), per the Standard Operating Procedures.

Support Project Logistics (10%):

• Support the logistics of events on-field by counter verifying and moving/returning the required administrative materials.
• Actively assist the smooth running of field meetings, seminars, conferences, and training, as required.
• Pick and deliver office shipments / parcels / correspondences

Any Other Assigned Function (5%):

• May perform other job-related duties as assigned, including support in clerical duties as shall be directed by the supervisor.

Minimum Requirements

• Secondary School Certificate or Equivalent
• Ownership / possession of Drivers’ Licence
• Excellent driving skills plus ten (10) years relevant experience in a structured organization setting.
• Experience in / ability to work with top Executives.
• Vocational mechanic training

Preferred Requirements:

• Vocational mechanic training.
• Experience working in NGO is an added advantage.

Most Critical Proficiencies

• Basic to intermediate knowledge of vehicle mechanics.
• Strong communication skills in English language.
• Ability to read and write.
• Good knowledge of road network and routes.
• Strong adherence to Heifer’s motor vehicle usage policy, as well as local and national traffic laws, always.
• Knowledge of simple clerical work.

Essential Job Functions and Physical Demands

• Extremely clean, organized, and ready to maintain the assigned vehicle in excellent mechanical condition.
• Excellent interpersonal skills with the ability to relate to individuals diplomatically and tactfully.
• Must be courteous, honest, and of high integrity, especially in high-pressure situations.
• Self-starter and self-motivator with the ability to work in a multicultural setting.
• Must be a team player and have the ability to execute and manage multiple tasks with minimal supervision.
• Ability to follow directions and independently complete assigned tasks (written or verbal).
• Ability to work a varied schedule to include early mornings, weekends, and some evenings.
• Ability to lift and carry up to 25 kilograms of items (floor to waist), as required.
• Ability to work with sensitive information and maintain confidentiality.