Documentation & Import Logistics Executive at WTS Energy

JOB SUMMARY 

• The documentation and import logistics executive will manage all import documentation processes, including pre-import approvals, regulatory compliance, and customs clearance. He/She will track shipment deliveries and maintain accurate records using Microsoft Office 365 tools and ERP systems such as Sage, SAP, or similar ERP system.

KEY RESPONSIBILITIES 

Import Documentation & Compliance

• Prepare and process all pre-import documentation including Form M, Product Certificate (PCR/PCU), SONCAP Certificate, Marine/Air Cargo Insurance, Pre-Arrival Assessment Report (PAAR), Bill of Lading (B/L) or Air Waybill (AWB), Commercial Invoice, Packing List, and CCVO.
• Coordinate with banks, inspection agencies (SGS, Intertek, Cotecna etc.), and government regulatory bodies (SON, NCS, NAFDAC, NESREA etc.).
• Ensure timely and accurate submissions to Nigeria Customs Service and regulatory agencies.

  Shipment & Delivery Tracking

• Monitor the status of consignments in support of the expediting team.
• Maintain a detailed tracker for all inbound shipments and update stakeholders regularly.

  ERP & Reporting

• Record documentation and shipment status in ERP systems such as Sage, SAP, or any equivalent.
• Prepare reports (Weekly, Monthly, Quarterly, annually etc.) and presentations using Microsoft Excel and PowerPoint.Maintain digital and physical documentation logs for audit and compliance.  Administrative Support
• Coordinate with internal departments (projects, procurement, expediting team, finance, warehouse) for documentation support.
• Ensure timely renewal of permits, licenses, and related compliance certificates.

EDUCATIONAL REQUIREMENTS 

• Bachelor’s degree in Logistics, Business Administration, International trade or related field
• Master degree is an added advantage
• Minimum of four years of experience in import documentation, supply chain, or logistics
• Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams).
• Hands-on experience in ERP systems (Sage, SAP, Oracle, or any logistics/SCM-related ERP).