Document Controller at Rosetti Pivot Limited

Job Description

• We are looking to engage a Document Controller, who will prepare, manage, maintain transparent, update, file, and ensure easy traceability of documents related to the Company/Projects.

Responsibilities

• Control the receiving and distribution of all internal and external documents pertaining to the company/project to ensure they are made available under applicable revision to all parties involved based on the project distribution matrix.
• Responsible for all document control activities for the company/projects.
• Provide professional document control duties, applying diversified knowledge and experience of document control and filing practices to support projects.
• Organize and maintain original and signed documents for the project.
• Responsible for all Engineering filing and registers
• Responsible for updating the Master Document Register and other registers
• Maintain an updated transmittal log, and monitor the transmittal schedule and status.
• Report weekly updates on approved and pending documents internally & externally.
• Transmit documentation through the internal EDMS and Clients' EDMS systems.
• Receive, log, and track documents as received including all revisions.
• Distribute procedures and documents to contractors/subcontractors base on instruction
• Maintain up to date electronic copy files of project documentation.
• Responsible for Procurement department transmittals, filing and registers
• Monitor comments response time with regards to project documentation
• Send reminders on overdue documentation and follow up for closure.
• Participate fully in the preparation and submission of the final Documentation/closeout report
• Performs other related duties as required and assigned.

Requirements

• HND / B.Sc in Administration or any relevant discipline
• Excellent knowledge of Desktop publishing such as Microsoft office, EDMS(SharePoint), presentations, texts editing, calendar management, and document management.
• 2+ years of experience in a similar role in Oil & Gas.
• Fluent in written and spoken English.
• Team Player and problem-solving skills
• People management skills
• Ability to prioritize multiple tasks and complete work accurately and on time
• Keen attention to detail.High sense of responsibility, accountability, and integrity
• Effective interpersonal communication skills (written and verbal) and networking skills.