Document Controller at INTECH Process Automation

About the job

• The Document Controller is responsible for maintaining organized project documentation, coordinating with the project team and client representatives, and ensuring the seamless flow of information. The role involves quality checks, updates to document registers, and progress reporting to support efficient project execution.

Key Responsibilities:

• Establish and maintain the project directory structure to ensure proper document organization and retrieval.
• Prepare and maintain accurate project progress reports based on document status.
• Assist the Project Manager in coordination tasks to facilitate project activities and timelines.
• Interact independently with the client’s document controller to resolve issues efficiently.
• Perform quality checks on documents submitted by the Engineering Team to ensure compliance with company standards.
• Upload project documents to the company’s server for storage and version control.
• Retrieve customer comments from the server and distribute them to the relevant project team members.
• Follow up on overdue documents and ensure timely submission and review.
• Continuously update and maintain the Master Document Register (MDR).
• Provide daily briefings to the Project Manager on the progress of documents and the project.

Requirements:

• Bachelor’s or Master’s degree in a relevant field.
• Minimum 2 to maximum 5 years of experience in a document control or similar role.
• Ability to manage tasks in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving skills.
• Proactive and self-motivated with a strong sense of responsibility.
• Proficient in MS Office, particularly in Excel and other spreadsheet tools.