Document Controller at BGI Energy Services Limited

Responsibilities

• Manage all project documentation, including engineering/technical, correspondence, project management, commercial, and legal records generated by the company, clients, and subcontractors.
• Maintain and enforce document control processes, procedures, and specifications to ensure accurate records of all official project documentation.
• Ensure the proper registration, categorization, and filing of incoming and outgoing documents.
• Regularly update and maintain document tracking logs.
• Perform quality control checks to ensure documents comply with the company and client standards, as well as project management systems.
• Maintain a structured and accessible file system for all project documents.
• Expedite and monitor the status of document reviews conducted internally and externally by the project team.
• Act as the primary point of contact for document control inquiries.
• Resolve discrepancies in documentation and ensure data accuracy across systems.
• Develop and maintain a secure electronic tendering and contract document management system for project use.
• Manage access permissions for internal and external project team members to ensure the confidentiality and security of sensitive information.
• Collaborate with the Project Management team to evaluate and modify document control processes for project specific needs.
• Provide technical support and troubleshooting for the electronic document management system.
• Conduct audits and generate periodic reports to ensure compliance with document control procedures and data integrity.
• Promote adherence to all safety and compliance standards within document management processes.

Requirements

• Bachelor's Degree / HND in relevant discipline
• 2 - 5 years minimum experience, preferably in the oil and gas industry
• ISO 9001 (QMS Internal Auditor), PMP or Prince.
• Ensure control of records and documents for traceability and irretrievability in line with ISO 9001:2008 QMS requirements.
• Excellent analytical skill.
• Self-starter, results-driven and focussed on delivery of quality deliverables on time and within budget.
• Ability to manage large volumes of documentation efficiently.
• Familiarity with industry-specific documentation standards and processes.
• Strong ability to work under pressure and meet tight deadlines.
• High level of confidentiality and professionalism.