Document Control Clerk at Hobark International Limited (HIL)

Position Details

• Implement and maintain document control processes and procedures
• Maintain the Document Management System
• Manage all flows of documents either in electronic form or on paper
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving). Maintain and manage electronic and hard copy documents as required
• Process incoming documentation (registration in the EDMS, internal distribution, archiving). Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
• Ensure control and coordination of projects documentation and data. Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
• General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with Project standards regarding numbering and all others aspect related to document quality
• Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close‐out of Project activity to ensure consistency in document control as required
• Monitor technical documents review and approval in accordance with agreed schedule. Monitoring of documentation progress in cooperation with the project planner
• Ensuring the use of standardised forms and templates. Set‐up Projects folders and facilitate Project communication process.

Qualification

• Candidates should possess a B.Sc qualification.