Distribution Manager at Management Sciences For Health - MSH

The Distribution Manager will assist the Project Director in leading and managing MSH Nigeria’s Warehousing and Distribution Operations for health products on a proposed project, to meet all supported health facilities’ needs in 13 Global Fund malaria focus states. He/she will work closely with the supervisor, warehouse managers, and other relevant personnel to establish and follow transparent warehousing and distribution management processes and develop tools to implement the processes, assuring that sound practices are applied at every stage of the operations.    

SPECIFIC RESPONSIBILITIES 

General Responsibilities 

• Manage malaria and COVID-19 commodities in the two national warehouses, as required.  
• Work closely with the warehouse operators, contracted by Federal Government of Nigeria (FGON), to ensure adequate and appropriate equipment, tools, infrastructure, insurance, and security for the storage of health products, compliant with the WHO Guidelines for Good Storage Practices for essential medicines and health products. 
• Ensure systems are in place to ensure that contract operations are managed, and staff act in full compliance with local laws, adhere to contract/award and donor requirements and comply with MSH policies and standard operating procedures.   
• Provide training and capacity building for team members. 

Warehousing 

• Ensure the warehousing of the Health Products procured by the donor as delivered by the Pooled Procurement Mechanism (PPM) once they have been cleared from customs. 
• Generate LHD orders to zonal stores based on approved bulk allocations for each state. 
• Provide stock reports to PRs, NPSCMP and Gavi, as per agreed timelines and formats.  
• Confirm warehouse readiness to receive shipment within 24 hours of obtaining delivery notification from PRs.  
• Share receipt report and confirmation of receipt with PRs.  
• Always ensure comprehensive insurance coverage for warehouse and health commodities. 

Distribution 

• Review all agreed allocations for long-haul and last-mile deliveries with the respective warehouses and distribution 3PL. 
• Ensure judicious use of man, machine and material resources for efficiency and effectiveness across all the warehouses. 
• Manage day-to-day communication on operational issues on warehousing and distribution with the respective stakeholders. 
• Receive distribution orders and manage the development of appropriate/acceptable route plans in conjunction with transport vendors for Long Haul and Last Mile Delivery. 
• Follow up with the distribution 3PL to ensure adequate fleet mobilization and utilization for the LHD activity. 
• Ensure total compliance with relevant SOPs by the warehousing and distribution teams, follow up on all incidents of non-conformance recorded, for satisfactory resolution of all CAPAs. 
• Conduct pre and post-LMD review meetings with the Warehouse Managers and the distribution 3PLs, share reports with relevant stakeholders 

Reverse Logistics and Waste Management 

• Coordinate reverse logistics ensuring efficiency  
• Coordinate annual waste drive 

QUALIFICATIONS

• A postgraduate degree in logistics, warehouse management, health commodities management, or related field and certifications in Health Products Logistics required. Diploma/degree in pharmacy is advantageous. 
• 7+ years of related work experience in warehousing and distribution management of health commodities experience at national-level medical stores, including managing donor-funded health products in Nigeria. 10+ years preferred. 
• At least 5 years’ warehouse managerial level experience. 
• Knowledge of supply chain management and logistics. 
• Demonstrated success supporting health systems strengthening. 
• Fleet Management and 3PL contract management. 
• Demonstrate good judgment and sound warehousing and distribution practices, particularly for temperature-sensitive commodities. 
• Understands the principles of adequate documentation and audit, and performance necessary to ensure audit compliance. 
• Intermediate/Advanced computer skills to include the use of MS Office packages and inventory management software. 
• Knowledge of Supply or any WMS software 
• Ability to multitask, set priorities and work independently 
• Good communication and interpersonal skills. 
• Advanced written and verbal proficiency in English including business terminology. 
• Self-motivated, passionate, desire to learn and contribute adequately. 
• Attention to detail. 
• Ability to relate to people at all levels internally and externally. 
• Ability to establish priorities in a time-sensitive environment and meet deadlines