Director of Finance & Administration at Health Systems Consult Limited (HSCL)

Job Summary

• Under the direction of the Chief of Party, the position holder oversees overall financial management including budget management and monitoring, forecasting needs, procurements, management of financial systems and enforcing controls.
• He/she will also ensure the smooth operation of the organization’s facilities, fleet, and travel management by developing, implementing, and evaluating maintenance and improvement programs as they relate to the continuous operation of the organization’s fleet, facilities, and buildings.
• He/she will be responsible for the effective utilization of resources including staff with a diverse range of capabilities.

Key Responsibilities

• Supervising the activities of other members of the Finance and Admin team including the Senior Finance and Admin Officer, Finance Assistant and Intern(s) and provision of on-the-job coaching to build their capacity to administer the company’s financial system.
• Provide overall direction and leadership in the execution of tasks within the Finance, Human Resources and Admin units.
• Develop and implement a capacity-building plan for members of the finance team to address identified capacity gaps.
• Implement financial and budgeting policies and procedures that meet project (USAID or other donors) needs and requirements.
• Oversee the timely preparation of the organizational financial statements, management and other accounts ensuring that all inflow and outflow reflect HSCL’s financial position in compliance with all statutory and regulatory requirements.
• Ensure timely completion of month-end and year-end accounting closes, with appropriate supporting documentation for all accounting transactions uploaded to the accounting system.
• Prepares budgets for annual work plans and financial reports for USAID/Nigeria.
• Champion the development and execution of HSCL's OPEX and CAPEX budgets.
• Approve material reconciliations and ensure entries are properly posted to correct discrepancies and errors.
• Advise and communicate with the COP, Board and Management on project financial status, availability of funds for project activities, and other financial and compliance-related matters.
• Provide a leadership role in ensuring strict compliance with USAID’s rules and regulations & within contract terms.
• Work in close collaboration with field-based Technical Leads and other technical staff to develop a culture of budget and financial management that is commensurate with the project.
• Maintain financial reporting and tracking systems that provide data measurements on the financial performance of USAID project objectives and activities.
• Provide ongoing financial administrative oversight to the project, including approval of financial transactions (payroll, vendor invoices, vouchers, etc.), and client invoices.
• Monitor financial transactions, ensure accountability and transparency, and assess unusual transactions.
• Work closely with the Chief of the Party and other management teams to support statutory USAID audits and financial control reviews.
• Perform any other duties as assigned by the Chief of Party.

Requirements
Education:

• BS / BA in Business Administration, Social Sciences or related field and a minimum of 11 years relevant experience with international development programs which includes 5 years of relevant supervisory experience. 
• or MS / MA in Business Administration, Social Sciences or related field and a minimum of 9 years relevant experience with international development programs which includes 5 years relevant supervisory experience.
• CPA, ACA, ICAN, CIMA, CFE or any other relevant professional qualification is required.
• Experience and good working knowledge of USAID rules and regulations are required.
• Experience in accounting and accounting principles sufficient to prepare complex and detailed financial and budgetary analyses is required.
• Demonstrated success in multicultural environments is required.

Desired Competencies:

• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Proven expertise in strategic sourcing methodologies gained through leadership roles in procurement.
• Ability to develop effective work plans and priorities to meet business objectives.
• Demonstrated expertise in building effective relationships with key internal customers and other key stakeholders.
• Demonstrated expertise in negotiation, conflict resolution and stakeholder management.
• Demonstrated knowledge of pricing, contract negotiations, policies, and procedures.
• Technical understanding of office equipment and building construction and maintenance.
• Good analytical, numerical, and problem-solving skills.
• Ability to adapt easily to changing needs and patterns of work.
• Good report writing and documentation skills.
• Proficiency in Microsoft Office applications such as MS Word, Excel, and PowerPoint.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• Ability to intervene with senior staff with diplomacy and firmness.