Deputy Medical Coordinator at Alliance for International Medical Action (ALIMA)

MISSION OBJECTIVES

The deputy medical coordinator supports the medical coordinator in his/her tasks. More specifically, he or she will provide day-to-day technical support to the projects and ensure the quality of vaccination and analysis of vaccination data. He or she will be responsible for reporting and monitoring medical data and HR. He/she is on the front line for everything to do with compliance with protocols on all projects and day-to-day quality of care.
Progressively ensures the link with the Ministry of Health

TASKS & RESPONSABILITIES

Analyzes, defines and adjusts the medical objectives of ALIMA projects in the country of mission

Data collection

• Ensures that ALIMA data collection tools are properly used on the mission
• Is responsible for the completeness of the medical data throughout the mission
• Accompanies the medical referent in the choice of data to be collected according to the project(s) 
• Monitors the mortality rate, and suggests solutions for the improvement of quality indicators
• Monitors vaccination and supplementation activities in order to propose solutions to improve the quality of the intervention and the achievement of objectives
• Contributes to the quantitative evaluation of local health resources (HR, structures, equipment, etc.) and qualitative evaluation (maintenance, actors' skills, protocols, and organization)
• Contributes to the collection of indicators for monitoring the health status of the population with partner organizations and authorities depending on the context
• Documents treatment side effects of drugs and vaccination and transfusion accidents 
• Discusses Nutrivax project with the health care team, the Medical coordinator, MoH and partners 

Analyzes, interprets and defines the medical-operational strategy of the mission

• In support of the medical coordinator, interprets the data collected and describes the evolution of the phenomenon(s) affecting the population, the health status of the population and the performance of the care activities under the responsibility of ALIMA
• Contributes to the development of project proposals and budgets with the coordination team by identifying the medical resources needed to implement the projects
• Follows and analyzes the qualities indicators et find solution with the medical team to perform that are bad

Implementation of ALIMA programs

Medical project opening

• In support of the Medical coordinator, analyzes the need of the mission, proposes the set up for the medical team and participates to the recruitment
• Assesses the need and gap of healthcare facilities 
• Supports the Project coordinators and medical team leader in the implementation of operation
• Developpes the necessary network to include ALIMA in the humanitarian and social context in collaboration with the Medical coordinator
• Participates in the medical assessment needed in the mission and in the opening of the new project

Contributes to the organization of medical projects

• Knows all the medical projects of the mission, especially the Nutrivax project, makes proposals for improvement
• Provides technical support, expertise and protection to all health programs, calling on the medical desk Referent as needed
• Is pro-active in meeting the needs of projects and field teams for material and human resources
• Knows where to look for missing information and knowledge
• Controls the implementation, proper use and maintenance of diagnostic, clinical and therapeutic tools necessary for patient management
• Identifies with the project the different possible emergencies and participate in the preparedness of rapid response mechanisms.

Participates in the pharma management of projects

• In the absence of the pharma coordinator, supports the monitoring of consumption and management of the project pharmacy.
• Takes ownership of the SAGAstock software                        
• Analyzes and validates consumption reports and makes recommendations    
• Monitoring the availability of items on the projects.        
• Participates in the validation and quality control of local purchases            
• Ensures the regularity of quarterly inventories and co-signs central pharmacy inventories

Environmental responsibility            

• Ensures compliance with good storage practices for drugs, narcotics and therapeutic foods and supplements            

Monitoring and evaluation of projects

• Evaluates the quality of the services offered in the referral structures
• Ensures that medical ethics are respected and remains open to any questions about restrictions and limits of care in the project environment (including medical abuses and errors)
• Assesses risks to staff, patients and caregivers
• Ensures compliance with staff and patient protection measures

Representation and communication

• Participates in coordination meetings and core meetings as requested by project coordinators
• Represents the association to third parties on medical issues, ensuring the organization's good public image and respecting the interests of the mission. In this capacity, describes the projects and argues the choices
• Maintains regular contact with local institutions and authorities, other NGOs in the country, for a better coordination of the deployment of health projects (and programs) - participates in clusters and technical meetings 

Capacity building and team facilitation

• Able to identify and support the replacements of tomorrow
• Offers training courses
• Ensures that the skills of the medical staff are updated according to the evolution of the technical platform and the protocols made available to the mission
• In support of the Medical coordinator defines and updates job profiles and performance objective plans for team members and participate in the same documents for medical and nursing referents
• Carries out the assessments of its team in an approach of professional course
• Makes training and job changes possible for all medical staff in the mission
• Proposes and anticipates secondments to other ALIMA missions
• Identifies the skills that team members need to acquire to master their positions and organize training to reinforce them

Team health

• Participates in the development of the staff health policy for the country
• Participates in the development of the medical evacuation SOP with support of logistic coordinator and Head of mission
• Participates in the analysis of psychosocial risks
• Ensures that the medical confidentiality of the care provided is respected
• Ensures that policies for the prevention of occupational diseases are effective (vaccination, medical certificates, medical monitoring of specific projects, contraindications to certain activities, etc.)
• Ensures that preventive measures for PSEA's are implemented and that personnel are properly cared for in the event of an accident.
• Identifies and evaluates available referral health structures (including mental health)
• Implements the staff health policy in the capital and ensures that it is implemented on the field
• Ensures the availability of emergency kits and other inputs related to staff health
• Organizes the health follow-up of the referred staff in the field

Implementation of prevention measures against abuse of power, gender-based and sexual violence

• Participates in training and awareness sessions
• Ensures that team members complete training and awareness sessions and follow abuse prevention rules
• Helps create and maintain a nurturing and protective environment

At the request of his/her hierarchy, he/she may be required to perform tasks not listed in this job profile.

EXPERIENCE AND SKILLS

Training 

• Physician with a Master's degree in public health, project management, epidemiology...)

Experiences 

• 3 years experience in a similar position or as medical activity manager with a medical INGO
• Experience on emergency context

Skills 

• Strong knowledge of health services management 
• Strong knowledge of health
•  Strong knowledge in immunization and vaccination coverage survey 
• Experience in team management and supervision 
• Autonomy and quick decision making at the medical level 
• Understanding of issues related to NGO emergency response
• Knowledge of the different phases and requirements of project management 
• Good resistance to stress and good understanding of risky environments
• Computer and statistical skills. 
• Monitoring and evaluation 
• Database management in Excel
• Strategic vision
• Management 
• Surveys (SMART, CAP...) Monitoring and evaluation 

Languages         

• English fluent

CONDITIONS

• Contract term: contract under Nigerian Law, 6 months, renewable.

Salary: Level 12 based on Alima’s salary scale

• Relocation costs applicable based on Alima’s structures
• Medical cover for the employee and dependents
• Life Insurance coverage provided as per the Nigerian regulations