Deep Water Management Assistant at Scruples Resources

Job Description
Main Functions:

• Provide administrative and operational support to offshore production operations, ensuring smooth coordination between onshore and offshore teams.
• Manage documentation and records, including reports, permits, schedules, and other critical operational documents.
• Assist in preparing daily, weekly, and monthly reports for management, summarizing operational progress and highlighting key updates.
• Coordinate meetings and communication between teams, including engineers, operators, and contractors, ensuring timely dissemination of critical information.
• Monitor and track the progress of operational tasks and projects, updating relevant stakeholders on key milestones.
• Assist in procurement and logistics planning, ensuring timely delivery of materials, equipment, and supplies to the offshore facility.
• Maintain an organized database of personnel schedules, certifications, and compliance with training or safety requirements.
• Ensure compliance with company policies, health, safety, and environmental regulations in administrative tasks.
• Provide support for the coordination of travel and accommodation arrangements for offshore personnel.
• Work closely with supervisors and managers to identify areas of improvement in administrative processes and recommend solutions.

Skills and Qualifications

• Education: Bachelor’s Degree in Business Administration, Project Management, or a related field.
• Experience: 5 - 7 years of experience in administrative or management support roles, preferably in the oil and gas or offshore industry.
• Familiarity with production operations and offshore environments is an advantage.
• Administrative Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
  • Ability to manage and organize large volumes of documents and records efficiently.
• Communication Skills:
• Excellent verbal and written communication skills for coordinating between teams and preparing reports.
• Strong interpersonal skills for liaising with offshore personnel and management.
• Organizational Skills:
  • Ability to multitask and prioritize activities in a dynamic and fast-paced offshore environment.
  • Strong attention to detail to ensure the accuracy of documents and reports.
• Project Support Knowledge:
  • Familiarity with project management concepts, such as scheduling, tracking progress, and managing deliverables.
• Safety Awareness:
  • Basic understanding of offshore safety standards and protocols.
  • Ability to maintain compliance with health, safety, and environmental (HSE) regulations in administrative processes.
• Offshore safety certification (e.g., BOSIET, HUET) is an advantage for offshore-based roles.
• Certification in office administration or project management (e.g., PMP, CAPM) is a plus.