Country Pharmacy Manager Assistant at ALIMA

COUNTRY PHARMACY MANAGER ASSISTANT – Abuja

ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

• Putting the Patient First
• Revolutionizing humanitarian medicine
• Responsibility and freedom
• Improve the quality of our actions
• Placing trust
• Collective intelligence

ALIMA has been present in Nigeria since 2016. Its actions are part of a regional response strategy to health and nutrition emergencies, with a focus on pediatric, maternal-infant and epidemic interventions. ALIMA is present in North-East Nigeria in Borno State (MMC and Jere LGAs) and in Yobe State (Bade and Karasuwa LGAs) where it provides outpatient and inpatient healthcare and nutrition services for IDPs and host communities. In North-West Nigeria, ALIMA is in Katsina State (Kaita LGA) to respond to increased nutritional needs. ALIMA is present in the South-West, in Ondo State (Owo LGA) where teams are treating patients for Lassa fever and conducting research into improved treatment.

In Borno state, ALIMA ensures outpatient and inpatient access to nutrition services, as well as outpatient health care in MMC and Jere LGAs. From the beginning of the project in May 2021 until September 2022, ALIMA delivered 83 656 OPD consultations and treated 11 932 SAM cases without complications at the OTP level. 5 585 deliveries were conducted, and 2 543 mental health consultations were delivered. ALIMA also provides inpatient care for SAM cases with complications within 3 stabilization centres (University of Maiduguri Teaching Hospital -UMTH, Gwange II, and Fatima Ali Sherrif in MMC). 

In Yobe state, ALIMA supports 5 Primary Health Care Centers (PHCCs) Waro, Jajeri, Jajimaji,K. Garun Guna and K. Galu since May 2021 for nutrition and health care.ALIMA also provides inpatient care for SAM cases with complications within its 45 beds stabilization center located in Gashua General Hospital, Bade LGA. ALIMA also support hospitalization for children under five in Jajimaji. 

In Katsina state, ALIMA ensures since August 2021 the provision of outpatient and inpatient nutrition and healthcare services for children under 5. ALIMA currently delivers OPD consultations, and supports the ambulatory management and referral of Severe Acute Malnutrition (SAM) cases in 5 Primary Health Care Centers (PHCCs) in Kaita LGA: Dankama, Sabon Birni (Ba’awa ward), Dankaba, Zabakau (Gafiya ward), Matsai. ALIMA also ensures inpatient healthcare and provides care for SAM cases with complications within its 110 beds stabilisation centre located in Kaita CHC. From the beginning of the project in August 2021 until September 2022, ALIMA treated 2 767 SAM cases with complications at the ITFC level and 30 686 SAM cases without complications at the OTP level. ALIMA also delivered 32 792 OPD consultations for children under 5, while 4 693 were hospitalized at the inpatient department of Kaita CHC.

In Ondo State, ALIMA has been supporting the NCDC and the State Ministry of Health with case management, active case detection, patient triage, public awareness campaigns, and reinforcement of the Infection Prevention and Control (IPC) measures among health workers in the different hospital structures of Ondo State. In addition to prevention and case management, ALIMA is currently participating in the coordination of several studies to better understand the disease, including an observational cohort study (LASCOPE) to describe the clinical, biological course, management and outcomes of hospitalized patients with a diagnosis of confirmed Lassa fever and a phase II clinical trial (SAFARI) to evaluate the safety and efficacy of Favipiravir.

POST TYPOLOGY

Mission Location:

• Country Pharmacy Manager Assistant Mission Location: FCT, Abuja
• Coordination

Management lines:

LINE MANAGER:

Country Pharmacy Manager

MISSION AND MAIN ACTIVITIES

• Ensure general functioning of the pharmacy and supervise pharmacy supply chain processes in accordance with ALIMA’s standards, in Order to ensure its efficiency and operating availability.
• The country pharmacy assistant report to the country pharmacy manager.

Function & Responsibilities

Main objective:

• Mission-level pharmacy management
• Supervision of the Capital Pharmacy
• Supervision of the pharmacy of projects
• Assist the country pharmacy manager in the training or supervision of pharmacists in the capital and on projects
• He/her performs his duties with zeal and honesty according to the employment contract, the job description and the Internal Regulations and respects the ALIMA Charter.

Specific objectives:

1.       General supervision of mission pharmacies

• Provide support to Pharmacy manager and MedCo in the international ordering process
• Follow-up of international orders in collaboration with logistics and pharmacy manager
• Supervision of the reception of international medical orders, unpacking, checking, storage on shelves according to established standards
• Receipt, processing of medical orders for projects, then preparation of packages and shipping in collaboration with the logistics team.
• Ensure that the chronogram of global stock inventories is respected every three months in order to prevent stock shortages and the expiry of medicines.
• Propose to the Pharmacy Manager and MedCo the lists of drugs close to expiry dates to anticipate donation or exchange between ALIMA projects in Nigeria
• Analyze the Isystock of the projects and send them to the Pharmacy Manager

2.       Supervision of project pharmacies

• Ensure monthly monitoring of project consumption through Isystock (backup and monthly analysis sheet)
• Ensure direct supervision of project pharmacies through regular field visits
• Support MedRef and the project pharmacy supervisor in the analysis of drug use in projects
• Provide ongoing training for pharmacist/drug managers on projects
• Train or supervise pharmacist/drug managers on projects in the use of all pharmacy management tools (Isystock, Stock cards, etc.)
• Train the head of the pharmacy and his pharmacy store keeper in the logic of pharmacy management (storage, control, distribution, reporting)
• Elaborate a development plan to improve certain skills of pharmacy managers (attitude, communication, initiative and proactivity etc.)

3.       Other tasks to be done

• Maintain constant contact with pharmacists in other organizations for possible exchanges
• Contacts with the various programs of the Ministry of Health that provide us with medicines (TB) and also with some United Nations organizations (UNICEF, UNFPA)
• Assist the Pharmacist Manager and MedCo to review the status of drugs that can currently be purchased locally on a regular basis and submit for approval.
• Ensure that there is an exchange of information on the status of stocks in Maiduguri and on projects, pharmacy management with other team members and pharmacy managers on projects
• Collect and record data and indicators for the preparation of monthly, quarterly and annual reports.
• In collaboration with the Pharmacy manager, take charge of obtaining import authorizations from the national authorities (NAFDAC)
• Ensure in collaboration with the logistics department that the temperatures of the refrigerators, cold chain and warehouse freezers are in compliance using standard tools, such as daily temperature control, log tag verification, freeze tags and 3M notebooks. Monthly reading of log tag and responsible for taking appropriate action before a cold chain failure in cooperation with the pharmacy manager.
• Implementation of prevention measures against abuse of power, gender-based and sexual violence:
• Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point...).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

You meet the following qualifications:

• Essential, degree in pharmacy management or nursing related studies., or medical profile, registered certificate with Pharmacy Council of Nigeria
• Experience: At least 2 years in a similar position,
• Languages: English and local language essential,
• Good MS Office skills (Word, Excel),

Competencies: Self-starter, ability to work autonomously, excellent organizational skills, flexibility, commitment, team work,

This job profile may be modified, depending on the evolution of the work. In addition to the tasks mentioned above, the pharmacy supervisor may be required to perform other tasks assigned by the pharmacy manager according to the needs of the mission.