Contract Engineering Services at Future Concerns Nigeria Limited

HSE RESPONSIBILITIES

• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans
• Promote safety culture within Company by reporting of anomalies

SERVICES PERSONNEL PROFILE

• A degree in Engineering, Management or Social Sciences (preferably Supply Chain)
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Proficiency in MS Office Suites (Word, Excel, PowerPoint)
• 3 to 5 years' experience in oil and gas industry of which 2 years should be as a contract Engineer.
• Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general.
• Good command of English language and excellent communication skills.

SERVICES SCHEME AND LOCATION:

• COMPANY’S designated offices (Port Harcourt or Lagos)
• Standard COMPANY office hours

SCOPE OF SERVICES

PROVISION OF PURCHASING EXPIDITING SERVICES

• Financial data
• Material Purchases of $73m, from over 1,500 POs per annum
• Decentralized Purchases estimated at $0.6m via 100 orders
• Approximately 5,000 registered suppliers; and 100 new supplier applications per year.
• Importation 1,100 Tons Sea Freight and 10 Tons of Air Freight, via 1200 importation files.
• CONTACTS: Foreign and Local Manufacturers/Suppliers, other subsidiaries, User Departments, Various Government Ministries and Agencies, Banks, Scanning Companies, other third parties.

ACTIVITIES

The Job holder adheres to the H3SE rules

• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans
• Implement the H3SE clauses within C&P documents

The job holder ensures the Compliance:

• Ensure compliance of the purchasing process with all internal Company’s rules (including guide to conduct) and all applicable laws and regulation (JV rules, Country laws...)
• Give special attention to safety material in order to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations
• The Job holder ensures the proper execution of purchasing orders operations (under the responsibility of his/her head of purchasing) by performing the following activities:
• Contribute to reporting Key Performance Indicators
• Where applicable and clearly state in purchase orders to follow up fulfilment of QA/QC requirements by suppliers prior to delivery of materials (in the form of Mill/Test Certificates, MSDS, other certificates).
• Ensure the follow-up of purchase orders until handover to Transit for FCA incoterm or Techlog reception for DDP incoterm
• Ensure reception of acknowledgement of receipt for PO’s from suppliers
• Ensure Suppliers’ deliveries on time as per applicable incoterm in the Purchase Order
• Follow-up of PO Readiness notification by Supplier to Buyer and Transit before delivery of goods by supplier to Freight Forwarded.
• Follow up goods receipt (GR103) creation vs Contractual delivery date.
• Clarify discrepancies between material delivered by Supplier to Freight Forwarder and Purchase Order specification
• Expediting new, missing, or returned documents/drawings from vendors, contractors, and Engineering
• Identifying and escalating ongoing supplier/contractor documentation issues to Buyers and User Entity
• Emphasizing a proactive, systematic, and standardized approach to detect and avert delays to the contractual delivery dates stated within the Purchase Order
• Ensuring accuracy of own work
• Serving as a focal point for the communication, maintenance, and update of supplier delivery commitments noted in the purchase order as negotiated by the Buyer
• Reviewing PO Readiness Checklist for potential problems and escalate to Technical Entity for validation or further actions as may be requited in order to respond to the suppliers
• Analyzing and evaluating delivery delays to estimate and advise the applicable Liquidated Damages therefrom
• Identifying disruptions in the supplier submission and delivery schedules
• Verifying the supplier reported progress and ability to meet its delivery obligations