Consultant - Fleet Management at World Health Organization (WHO)

Deliverables: 

• Develop the RFP process to identify service providers for the following projects:
• Revision of WHO’s road safety policy.
• Evaluation of existing Fleet Management System and related hardware.(Expected by 30 July 2023).
• Support the pilot of the UN FLEET leasing services for selected WHO offices.
• Develop vehicle replacement plans for the pilot countries.
• Develop and deliver communication materials to brief WHO offices to place lease requests.
• Develop value for money analysis for pilot countries.
• Liaise with service provider to upgrade the Fleet Management System to record, monitor and report on leased vehicles.(Expected by 30 July 2023).
• Plan and organise the annual WFS workshop in Q4 2023.
• Develop the concept note and agenda for the workshop.
• Collaborate with regional offices to identify participants to take part in the workshop and prepare the list of participants.
• Collaborate with GCT Tunis to identify the workshop location and for GCT to organise travel and accommodation of participants. 
• Prepare communication and training materials to be used during the workshop. (Expected by 30 July 2023).
• Support the roll out of the WHO Fleet Management System (Tracpoint) in coordination with Fleet Management System provider (TerraMar) and WHO offices including:
• Access permission for Tracpoint users.
• Trouble shoot any hardware or software issues reported by WHO offices.
• Provide training and helpdesk support to WHO staff to order, install and uninstall VTS.
• Maintain the inventory of VTS up to date and immediately report to TerraMar any non-reporting or lost trackers.
• Support WHO offices to set up and implement the Transport Booking System (TBS).
• Brief WHO offices on the steps required to access and use the TBS.
• Provide access to users of the TBS.
• Provide user help.
• Collect feedback from users and compile list of enhancements and new features to be developed.
• Liaise with service provider to develop and test new features.
• Develop communication materials and brief users on new features (Expected by 30 July 2023).
• Make projections and reconcile Tracpoint license fees for each WHO office, facilitate back charging process with WHO administration and ensure payment of invoices. (Expected by 15 July 2023).
• Provide weekly reports and quarterly analysis on status of compliance of WHO offices with WHO road safety and vehicle management policy. (Expected by 30 April and 30 July 2023).
• Take active part in weekly meetings and monthly workshops with various stakeholders (e.g. WFS team, WHO offices, providers, partner agencies).
• Produce a monthly report showing the activities and impact of the consultant’s activities including recommendations for follow up. 

Educational Qualifications:

Essential:

• First university degree in a business-related field. 

Experience

Essential:

• At least 7 years’ experience in UN organizations, international institutions or NGOs in logistics and field operations.
• At least 5 years’ experience with procurement and asset management.

Desirable:

• Minimum of 5 years’ experience in Fleet Management.

Skills/ Knowledge

Essential:

• Ability to prioritize and organize according to need in a multidisciplinary and multinational environment.
• Ability to "think out of the box" and to make innovative proposals related to fleet management.
• Excellent communication and negotiation skills and ability to convene stakeholders and facilitate coordination. 
• Tact, discretion and ability to promote consensus.
• In-depth knowledge of emergency relief policies and practices within the UN, other UN Specialized Agencies, donor agencies, national and international NGOs.
• Knowledge and experience in UN field operations, including logistics in a public health context, national disaster prevention and preparedness programs.

Languages required:

Essential:

• Expert knowledge of English.

Desirable: 

• Intermediate knowledge of French.