Consultancy for Policies, Procedures and Systems Review and Development at West Africa Network for Peace-building (WANEP)

Purpose of the Consultancy

• The primary purpose of the consultancy is to review and draft new operational policies, processes, and procedures for WANEP covering the entire organization's systems and processes, and create or review existing operating forms and procedures.
• The consultant will be required to carry out a system assessment of the organization and develop policies, procedures, and systems that best suit the operations of the organization and donor requirements for best practices in line with the organization’s strategic plan.

Expected Tasks of the Consultant

• Carry out an independent assessment of the systems and processes (travel to Lagos and Abuja office will be required).
• Consult with internal and external stakeholders to ensure the inclusion of relevant factors.
• Review of organizational policy to reflect best practices and international standards.
• Review the existing systems and processes and create new policies, processes, and procedures in line with international best practices for NGOs.
• Review policies to align with the organization's strategy and donor requirements.
• Ensure that policies meet Nigerian legal and donor requirements.
• Provide education, interpretation, and consultation to staff on policies and procedures.

Deliverables

• Standard Policies, procedures, and process documents (Detailed and Summarized).
• Forms, tools and Template to be operationalized by WANEP (Where applicable).
• Diagrammatic display of process (if applicable).
• Review and develop all relevant policies and procedures (stand-alone policies) under each LOT category.

Category of Policies (LOT)

• LOT 1 - Finance, Internal Control, and Grant Management
• LOT 2 - Operations, Procurement, Supply Chain and Administration
• LOT 3 - Human Resources Management
• LOT 4 - Code of Conduct and Safeguarding
• LOT 5 - Program, Monitoring, and Advocacy
• LOT 6 - Safety and Security
• LOT 7 - Ethics, Governance and Legal

Timeframe:

• The time frame will be for 1 month commencing from the date of contract signing but not exceeding 31st of January 2024.

Evaluation of Offers:

• Consultants may be invited to discuss their proposals with a presentation and for budget negotiation at WANEP’s discretion and as may be applicable.

WANEP reserves the right to:

• Accept the whole, or part only, of any submission
• Accept none of the proposals
• Republish this Request for Proposal if suitable consultants cannot be selected.
• WANEP may award multiple contracts to a single or different consultant (individual or corporate entity) and all contracts will be non-exclusive.

Plagiarism:

• All policies developed will be subjected to plagiarism checks to prevent data protection risks. WANEP has the right to reject any policies, procedures, process, and template developed if it fails plagiarism check.

Required Qualifications and Experience
For Individual and Corporate Organisations

• A minimum of 7 years of professional work experience in a relevant policies category (LOT).
• The applicant/team leader would have an educational background at the postgraduate level.
• Demonstrated skills and experience in relevant policy development and system review.
• Demonstrated work experience and understanding of international donor regulations such as USAID, EU, ECHO, etc.
• For corporate organizations, demonstrate skills and experience in organizational system review and experienced team members.