Construction Specialist at UNICEF

How can you make a difference? 

• Under the direct supervision and guidance of the P4 Construction Manager (Supply Section), the incumbent coordinate UNICEF’s various construction contracts, verify works, certify payments, and liaise with all stakeholders to ensure all functional project/program requirements are met.
• S/he will be accountable for effective planning, contract management, technical documentation, quality assurance and project monitoring of UNICEF’s construction works, in support of operations and program objectives.

MAJOR RESPONSIBILITIES:

Below is a summary of key functions and accountabilities.

Preparation of construction annual workplan

• Prepare and collect information required for the annual work plan on regular activities, ongoing projects and others in the pipeline.

Collaboration with UNICEF Programmes/Operations and coordination with Government counterparts

• Provide technical backstopping and support in matter of construction project management to Programme/ Operations sections and Government counterparts; contribute with Programme sections in developing child-friendly community infrastructure development program proposals; provide information to Programme on construction related activities to include them in their AWP.
• Provide assistance to Programme /Operations sections through involvement in construction project proposals, planning, and preparation of relevant terms of reference; analyze the project context and suggest the appropriate implementation and procurement modality.
• In collaboration with the Government counterparts, develop and produce innovative cost-effective construction designs using local construction materials; compile and update list of best practices in construction and building design.
• Attend steering and technical cooperation meetings; prepare PPT presentations on projects' progress; undertake follow-up actions in relation to project implementation and monitoring.
• Provide Programme/Operations sections with information on projects' progress; undertake appropriate actions to overcome technical obstacles; draft relevant sections of project reports required for donors, management, annual reports, etc.

Preparation of design and technical documents

• Prepare the scope of construction works based on Programme/ Operations requirements, budget and site limitations; define deliverables and payment modality.
• Assist Programme/Operations to respond to emergency construction needs, taking into account emergency response procedures.
• Apply UNICEF norms and standards (child-friendly, accessibility, MOSS, MORSS, etc.) to construction projects, taking into consideration the local environment and available materials; verify if compliance with green building standards is required in coordination with DFAM Field Support Unit.
• Check technical documents related to construction (design drawings, technical specifications and bills of quantities); verify whether they are clear, complete and compliant to programmatic and construction needs, eco-efficiency and accessibility requirements; undertake the actions required to endorse these technical documents by relevant ministries.
• Follow up with the designing firms and government entities for obtaining all permits required for construction activities prior initiating works.

Support to procurement process

• Provide support to Supply section with preparation of LPA requests and CRC submissions with supporting documents related to construction activities.
• Conduct surveys to identify potential construction companies and engineering firms available in the local market; prepare terms of reference required for establishing local Long-Term Arrangements for engineering services (design and site supervision).
• Prepare tender documents in relation to construction works and engineering services; attend bidders' conference and present the technical components of the tender; prepare answers on technical questions raised by the bidders during the tendering.
• Support Supply section in organizing bidders' conference and site visits; conduct the evaluation of technical proposals received and prepare the evaluation report; provide support to Supply section on the analysis of financial proposals.

Monitoring of construction projects

• Conduct the kick-off meeting of construction works with the construction company, the engineering firm and relevant government counterparts.
• Provide close monitoring on construction activities by undertaking regular site visits and conducting regular technical meetings including joint monitoring with relevant Government technical services; follow up progress for each activity per milestones and review site supervision reports to ensure work compliance with norms, standards, and timeline; verify quality and precautions on health and safety standards on ground.
• Use effective monitoring and supervision tools to ensure easily assessment of works quality, progress, and performance of engineering firms and construction companies during the entire duration of the project; apply multi-layered approach to construction supervision and quality assurance; use documented hold and inspection points, where applicable.
• Certify payments/variations and compile supporting documents; monitor construction expenditures and progress certificates; prepare and maintain relevant table for each construction activity.
• Provide support to UNICEF Contract Administrator on contract management, amendments, variations, duration extensions, applying liquidated damages, etc. Ensure all documents/information required for contract management are available, complete and properly archived.
• Participate in the partial, substantial and final reception of works after verifying the correction of all defects during the DLP; prepare and issue relevant certificates.
• Prepare Contract Performance Evaluation; provide support to UNICEF Contract Administrator on contract close-out in VISION; prepare the final completion report with the lessons learned for submission to the Construction Unit (SD) and AMS/NYHQ as necessary.

To qualify as an advocate for every child you will have…

Education:

• Advanced degree in civil engineering, construction engineering, architecture or other relevant area.
• A first level university degree with additional two-years of relevant work experience may be acceptable in lieu of an advanced university degree.

Experience:

• A minimum of eight (8) years of relevant experience, at the national and/or international levels, in project management, site supervision, quality assurance and/or other directly-related technical fields is required.
• Understanding of development and humanitarian work.
• Working proficiency in Microsoft tools (Word, Excel, and PowerPoint)
• Emergency experience an advantage, especially in the Northeast Zone of Nigeria, and a willingness to travel to such locations.
• Experience working with the UN systems in similar function is highly desirable.
• Proficiency with software tools, such as AutoCAD, GIS, is a plus.

Skills:

• Ability to resolve difficult, complex and sensitive situations often under pressure.
• Ability to initiate and manage change in a diverse environment.
• Ability to clearly and concisely express ideas and concepts in written and oral form.
• The ability to allocate appropriate time and resources for successful achievement of goals and foresee risks and allow for contingencies when planning.
• Skill in the identification of new opportunities or requirements to meet challenges in the field and propose changes.
• Strong knowledge of latest developments and technology in construction industry.
• Strong understanding of construction project cycles, from programme needs assessment, through planning, procurement and contracting, monitoring the execution of work and evaluation of project outcomes.
• Strong overall knowledge and understanding of UNICEF programmes, public procurement principles, financial and legal aspects of construction issues, ethics and risk management of construction projects.