Construction Coordinator at Save The Children

Ref Id: 210001RC
Location: Damaturu, Yobe
Employee Status: Fixed Term
Team / Programme: Humanitarian
Grade: 3
Contract Length: Fixed Term 

Child Safeguarding: (select only one)

• Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• Support the Programme Manager in Yobe in planning, prioritizing and implementing diverse construction tasks and ensures a successful outcome in terms of quality, compliance, time frame, and budget, while adhering strictly to SCI rules and regulations.
• Plans and conducts procurement in collaboration with the supply chain unit. Participating in functional aspects of construction-related activities, in design and supervision and contributing to reports.

Scope of Role:

• Reports to: Education Programme Manager.
• Staff reporting to this post:

Key Areas of Accountability
Projects Coordination & Management:

• Support to the Programme Manager in maintaining and monitoring project plans, project schedules, construction works, budgets and expenditures
• Support to the Project Manager in ensuring all necessary plans, specs, permissions, and contracts are in place prior to commencement of constructionactivities
• Quality control and follow up of procurement measures.
• Preparation and participation at official contractual steps of infrastructure measure implementation (site handing over; taking over and official handing over).
• Participation in regular meetings with stakeholders and other units.
• Support programmes in identification and site assessments.
• Support in supervision of construction contractors and conduction of spot checks on-site to assure quality control.
• Contribution to regular reporting of the infrastructure component
• Technical drafting / design of structures and review of technical design documents.
• Performance of additional duties and tasks at the request by the Programme Manager.

Personal Competences:

• A good team player who is willing to take on the responsibility
• Ability to work independently and with a strong proactive approach to work
• Highest level of loyalty and trustworthiness
• Good communication skills
• Proven ability to work under pressure and meet tight deadlines with minimum supervision required.

Program and Financial Reporting:

• Work in close collaboration with the Programme Manager in the preparation of timely and high quality progress and end of projects narrative and financial reports which are in accordance to the donor reporting schedule and formats.
• Review all program financial reports ensuring that donor guidelines have been followed and high standard met, prior to submission to management.
• Organize and facilitate quarterly follow ups and progress review meetings to address key performance issues from the reports.
• Overall Budget Vs Actual expenditure analysis and variance explanations.

Internal and External Engagements:

• Ensuring that the program experience is represented and given recognition at stakeholder meetings, workshops, donor, networks and any other engagements.
• Develop and maintain regular channels of communication with partners and key stakeholders at all levels (Community, LGEA and State).

MEAL:

• Effectively manage projects design and study processes which include assessments, baseline and evaluation studies, putting in place a functional Activity Tracking Table.
• Ensure that the projects quality bench marks are followed.
• Collecting and managing complaints and feedback in close coordination with MEAL team and Projects Officers.
• Ensure regular monitoring of projects results, documentation of projects case studies, lessons learnt, significant changes and best practices and coordinating learning and reflection meetings/sessions
• Ensure an effective programs/ projects monitoring and evaluation systems is in place.
• Monitor programs / projects activities to ensure quality, timeliness and adherence to both Country Office and international Save the Children policies and procedures.

Human Resources Management and Development:

• Working together with the Education Program Manager and Project Team to identify learning and development needs of the project teams and develop specific plans to address the learning needs.
• Support implementation of the Save the Children performance management system, by supporting, supervising and reviewing performance of the EiE Officers.
• Coaching and mentoring the EiE Officers on the provision of technical support and implementation of quality programmes.
• Capacity building of EiE officer through trainings, coaching, performance management, implementation as well as in learning and reflection events
• Setting and managing staffing targets, performance and priorities for EiE Officers
• Participate in monthly / weekly project management meetings to enable adequate staff support

Technical Oversight:

• In liaison with Programme Manager, Education Advisor and Humanitarian leadership team provide guidance and support to projects team, partners and stakeholders.

Additional Job Responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Qualifications

• Minimum qualification Bachelor's or Master's degree in Civil Engineering, Geotechnical Engineering and Architecture from a recognized University / Institution.
•  COREN registered or registerable applicant will be an advantage.

Experience and Skills:
Essential:

• At least 2 years’ general work experience in the field of construction and/or drilling.
• Experience working with SCI or other international organizations or INGOs.
• Experience in evaluating and supervising construction works (building, civil/ renovation works and/or drilling).
• Experience in tender and procurement management; establishing of Terms of reference and/or Bill of Quantities.
• Experience in design and realization of solar-powered boreholes.
• Experience in the assessment of existing buildings for rehabilitation needs.
• Experience of working in the North-East Nigeria and context is highly desirable
• At least 5 years of accrued working experience in program implementation with a minimum of 3 years in a management level position in an international NGO and those applying partnership approaches is desirable.
• Experience in strategic thinking and planning skills, be able to set priorities, prepare manageable plans and to evaluate progress.
• Experience of working with Local Government and State Authorities in Education, Child Rights Governance, Health, Nutrition, Education, or Child Protection is an added advantage.
• Strong analytical skills and strategic planning abilities.
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Computer literacy and excellent documentation skills are a must.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Highly developed cultural awareness and ability to work with people from diverse backgrounds and cultures
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity.

Behaviours (Values in Practice)
Accountability:

• Holds self-accountables for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Equal Opportunities:

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety:

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.