Confidential Executive Secretary at National Institute of Credit Administration

Job Portfolios

• Provide administrative support
• Handle confidential information
• Coordinate travel arrangements
• Prepare documents and reports
• Manage communication
• Organize and maintain records
• Conduct research
• Coordinate special projects
• Maintain confidentiality.

Job Role

• Provide administrative support: Perform general administrative tasks such as managing correspondence, scheduling appointments, coordinating meetings, preparing agendas, taking minutes, and maintaining calendars for executives or senior personnel.
• Handle confidential information: Manage and maintain sensitive and confidential information, ensuring it is handled securely and in compliance with the organization's policies and procedures.
• Coordinate travel arrangements: Make travel arrangements for executives or senior personnel, including booking flights, accommodations, ground transportation, and preparing itineraries.
• Prepare documents and reports: Draft, edit, and format various documents, including memos, letters, presentations, reports, and other materials as requested. Ensure accuracy and adherence to company guidelines.
• Manage communication: Screen and prioritize phone calls, emails, and other forms of communication for executives or senior personnel. Handle inquiries, provide necessary information, and redirect or escalate as required.
• Organize and maintain records: Establish and maintain an efficient filing system, both physical and digital, for documents, reports, and other records. Retrieve and distribute files as needed.
• Conduct research: Conduct research and gather information on various topics and projects as assigned. Summarize findings and present them in a clear and concise manner.
• Coordinate special projects: Assist in coordinating special projects, events, or initiatives. Collaborate with team members and external stakeholders to ensure successful execution.
• Maintain confidentiality: Uphold strict confidentiality in dealing with sensitive information, including personnel matters, legal documents, financial data, contracts, and other proprietary information.
• Prioritize tasks: Efficiently manage multiple tasks and deadlines, ensuring that all assignments are completed accurately and in a timely manner.
• And any other assignment(s) that CEO many assign to you from time to time.

Requirements

• Candidates should possess Bachelor's / Master's Degrees with 5 - 8 years relevant work experience.