Compliance Advisor at Chemonics International

Overview

• This scope of work (SOW) sets forth the services to be provided by the Compliance Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
• The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program.
• GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.   
• The Compliance Manager will ensure controls are established to minimize risk. S/he will be responsible for supporting operations of the project to ensure adherence to regulatory standards, donor fiduciary policies and procedures, and industry best practices.

Principal Duties and Responsibilities (Essential Functions)
Auditing and Financial Compliance:

• Assist in managing project and statutory audits, including organizing teams, checking compliance with donor polices and applicable laws, detecting control weaknesses, and verifying financial records
• Review of 3PL and non-3PL invoice and processing for compliance as it relates to the Procurement, W&D Analytics, Laboratory Program, and Finance Teams
• Assist in performing audit assignments, including plan preparation, workpapers, finding, and associated reports; verifies the accuracy of financial records as they pertain to assets, liabilities, receipts, expenditures, and related donor transactions
• Under the supervision of the Compliance Director perform assurance reviews of the projects’ procurement and financial records to ensure compliance with organizational policies and procedures by understanding and documenting business processes, interpret policies and procedures, and evaluate key risks
• Examines physical and electronic vouchers against organizational policies and procedures
• Assesses completeness of substantiating documents against contractual terms and conditions
• Maintains a database of record-keeping recommendations and observations
• Assist in the reviews and developing procedures to mitigate the risk of fraud and wastage
• Manages risk across the GHSC-PSM project portfolio in coordination with GHSC-PSM Compliance, GHSC-PSM Strategic Assessment Team, and GHSC-PSM Risk Management.
• Supports project management unit (PMU) and country offices with internal and external audit preparation and responses.
• In close collaboration with GHSC-PSM Contracts responds to PMU and country office requests for assistance, information on a broad range of topics including allowances, contract regulations, procedures and management; subcontracting procedures and management; grants under contracts; and cost, pricing, and billing issues; ensures contract compliance with USAID and federal regulations, other donor regulations such as Global Fund, as well as Chemonics’ policies and procedures.
• Coordinate document reviews and actions between the different units, program and Contracts based on corporate authorities.
• Maintains, expands and applies technical knowledge in USG contracting and other related technical interests by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies and Chemonics practice networks.
• Undertakes assignments on projects or special initiatives, both billable and non-billable as required.
• Actively supports or participates in new business activities and proposal teams, when appropriate.
• Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation and exceeding expectations.
• Identifies physical and electronic filing trends across all vouchers and makes filing process improvement recommendations, when relevant
• Participate in the development and implementation of systems that result in improved operational efficiency and reduced organizational risk
• Monitor and provide updates on post-implementation and conformance reviews with a focus on continuous improvement and compliance
• Support on developing new partnership mechanisms processes, SOPs, etc.
• Advise internal clients on the issues and problems that may arise as process implementation activities and improvements occur
• Keep abreast with the organization policies and procedures, current developments in accounting and auditing professions, and changes in local legislation
• Performs other duties and responsibilities as required.

Supervision:

• The Compliance Advisor will report directly to the Compliance Director.

Working Conditions/Duration of Assignment

• This is a long-term position for the life of the contract based in Abuja, Nigeria.

Job Qualifications

• Minimum of 5 years of audit-related work experience required
• Bachelor's Degree in Finance, Business Administration, or Accounting required; Lead Audit or Accounting certification from reputable certifying body or an Advanced Degree required
• Strong verbal and written communication skills; ability to effectively lead meetings and conduct presentations
• Ability to work effectively both independently and as part of a team
• Demonstrated ability to collaborate effectively with others, identify root causes, and drive results
• Experience with aspects of federal cost reimbursement practices, such as the Federal Acquisitions Regulations (FAR) and USAID/the Global Fund regulations strongly desirable
• Prior work experience with non-USG, foundations and other donors desirable
• Experience building capacity/ training diverse groups highly desirable, both in a classroom or in an electronic setting
• Experience working on a USAID or donor-funded project required
• Fluency in English is required

Competencies:

• Able to see the ‘big picture’ and understand the holistic approach to process improvement and innovation
• Able to motivate, gain buy-in, and effectively solicit input from staff affected by the changes and improvements in business processes
• To continue process innovation, must be meticulous, self-motivated, and with excellent interpersonal skills.