New Jobs at Chemonics International

Overview

• This scope of work (SOW) sets forth the services to be provided by the Compliance Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
• The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program.
• GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.   
• The Compliance Manager will ensure controls are established to minimize risk. S/he will be responsible for supporting operations of the project to ensure adherence to regulatory standards, donor fiduciary policies and procedures, and industry best practices.

Principal Duties and Responsibilities (Essential Functions)
Auditing and Financial Compliance:

• Assist in managing project and statutory audits, including organizing teams, checking compliance with donor polices and applicable laws, detecting control weaknesses, and verifying financial records
• Review of 3PL and non-3PL invoice and processing for compliance as it relates to the Procurement, W&D Analytics, Laboratory Program, and Finance Teams
• Assist in performing audit assignments, including plan preparation, workpapers, finding, and associated reports; verifies the accuracy of financial records as they pertain to assets, liabilities, receipts, expenditures, and related donor transactions
• Under the supervision of the Compliance Director perform assurance reviews of the projects’ procurement and financial records to ensure compliance with organizational policies and procedures by understanding and documenting business processes, interpret policies and procedures, and evaluate key risks
• Examines physical and electronic vouchers against organizational policies and procedures
• Assesses completeness of substantiating documents against contractual terms and conditions
• Maintains a database of record-keeping recommendations and observations
• Assist in the reviews and developing procedures to mitigate the risk of fraud and wastage
• Manages risk across the GHSC-PSM project portfolio in coordination with GHSC-PSM Compliance, GHSC-PSM Strategic Assessment Team, and GHSC-PSM Risk Management.
• Supports project management unit (PMU) and country offices with internal and external audit preparation and responses.
• In close collaboration with GHSC-PSM Contracts responds to PMU and country office requests for assistance, information on a broad range of topics including allowances, contract regulations, procedures and management; subcontracting procedures and management; grants under contracts; and cost, pricing, and billing issues; ensures contract compliance with USAID and federal regulations, other donor regulations such as Global Fund, as well as Chemonics’ policies and procedures.
• Coordinate document reviews and actions between the different units, program and Contracts based on corporate authorities.
• Maintains, expands and applies technical knowledge in USG contracting and other related technical interests by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies and Chemonics practice networks.
• Undertakes assignments on projects or special initiatives, both billable and non-billable as required.
• Actively supports or participates in new business activities and proposal teams, when appropriate.
• Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation and exceeding expectations.
• Identifies physical and electronic filing trends across all vouchers and makes filing process improvement recommendations, when relevant
• Participate in the development and implementation of systems that result in improved operational efficiency and reduced organizational risk
• Monitor and provide updates on post-implementation and conformance reviews with a focus on continuous improvement and compliance
• Support on developing new partnership mechanisms processes, SOPs, etc.
• Advise internal clients on the issues and problems that may arise as process implementation activities and improvements occur
• Keep abreast with the organization policies and procedures, current developments in accounting and auditing professions, and changes in local legislation
• Performs other duties and responsibilities as required.

Supervision:

• The Compliance Advisor will report directly to the Compliance Director.

Working Conditions/Duration of Assignment

• This is a long-term position for the life of the contract based in Abuja, Nigeria.

Job Qualifications

• Minimum of 5 years of audit-related work experience required
• Bachelor's Degree in Finance, Business Administration, or Accounting required; Lead Audit or Accounting certification from reputable certifying body or an Advanced Degree required
• Strong verbal and written communication skills; ability to effectively lead meetings and conduct presentations
• Ability to work effectively both independently and as part of a team
• Demonstrated ability to collaborate effectively with others, identify root causes, and drive results
• Experience with aspects of federal cost reimbursement practices, such as the Federal Acquisitions Regulations (FAR) and USAID/the Global Fund regulations strongly desirable
• Prior work experience with non-USG, foundations and other donors desirable
• Experience building capacity/ training diverse groups highly desirable, both in a classroom or in an electronic setting
• Experience working on a USAID or donor-funded project required
• Fluency in English is required

Competencies:

• Able to see the ‘big picture’ and understand the holistic approach to process improvement and innovation
• Able to motivate, gain buy-in, and effectively solicit input from staff affected by the changes and improvements in business processes
• To continue process innovation, must be meticulous, self-motivated, and with excellent interpersonal skills.

go to method of application »

Overview

• This scope of work (SOW) sets forth the services to be provided by the Security Manager to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
• The IDIQ has three task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program.
• GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All three task orders are implemented in Nigeria.
• The Security Manager (SM) will be responsible for managing the security platform which will support all project operations in Nigeria.
• S/he will develop a strong understanding of Chemonics corporate security policies and procedures and apply these in a consistent and thoughtful manner to the specific requirements of all programs in Nigeria.
• The SM will also supervise two regional security managers to ensure regular coordination and consistency of security procedures across Nigeria.
• S/he will be responsible for building and enhancing strategic relationships with key government ministries (e.g. Nigeria Ministry of Defense) and the Nigerian security sector, including developing relationships with local security professionals, NGO/IP security managers, and security forces.
• S/he must also be able work with and coordinate with various stakeholders in country and the Chemonics Corporate office, while demonstrating sound judgment and a high level of discretion.

Principal Duties and Responsibilities (Essential Functions)

• Lead the development of the security platform. Develop comprehensive and realistic security protocols for program operations in all 36 states and the Federal Capital Territory of Nigeria that are compliant with Chemonics safety and security policies and procedures. Work closely with the project technical and operations teams to create tailored processes to protect project staff, assets and commodities.
• Supervise security advisors. Manage direct-line security advisors and ensure appropriate professional standards, growth, and performance.
• Build and enhance security relationships. Establish relationships with local law enforcement, civil authorities and development organizations for the purpose of obtaining the most current information affecting the security of the program. Liaise with local security forces, beneficiaries and members of the team and establish a network of contacts who can provide information on a regular basis. In coordination with the projects’ senior leadership, continue rigorous liaising and networking with appropriate international security sources other donors, and their projects.
• The objectives are to be well-informed of risks and best practices, build strategic and tactical alliances that support project goals, cultivate the flow of timely and actionable information, and continue to establish Chemonics’ leadership in the security community.
• Provide leadership, strategic guidance, and management for special security requirements. These include but are not limited to: general and facility security assessments; event security; security for staff traveling in and around Nigeria; support for regional assessments and/or project movements in risk areas; and any situation that might threaten the safety of staff and operations. Make recommendations for security enhancements and modifications and ensure that approved recommendations are implemented.
• Manage Security Provider Performance. Manage security subcontractors and optimize the subcontractor’s performance with actions that include inspections and audits, ensuring compliance with requirements defined in the subcontract SOW, guidance and instructions for remedial actions, and oversight to ensure effective and efficient use of resources. Particularly, work closely with the Country Security Director to educate the security providers to the programmatic approach and methodology.
• Conduct incident and situation reporting. Reach out to staff and contacts for local and regional updates on security. Compile and disperse timely and accurate security updates, recommendations for changes in posture, and other relevant information to the senior management team and/or staff in-person or via e-mail, phone, or SMS.
• Transmit security alerts for emerging situations and report all security-related incidents involving Chemonics staff. Provide reports as requested to senior management team that capture major events and any impact on staff or program delivery.
• Provide guidance with threat information and recommendation on travel prior to any field trips outside of Abuja, to include providing area specific emergency contact information (local hospitals, police stations, etc.).
• On an activity-by-activity basis, implement the capability to operate safely. In coordination with the senior management team, manage the implementation and quality control of security policies and the standard operating procedures. This includes: ensuring sound security plans that enable the mission while meeting Chemonics standards; problem solving specific security issues; determining resource requirements; and vetting and selection of security resources for a constantly improving platform.
• Manage and continuously upgrade the Chemonics security management program. Lead Chemonics crisis and incident management preparations and response in Nigeria, in coordination with projects’ senior leadership. In this regard: update, as appropriate, the project emergency action plans and corresponding business continuity plans to ensure a fail-safe emergency communications system; clear emergency duties and responsibilities; and systems that foster fast, deliberate, and coordinated team responses.
• Conduct scenario training and test exercises and ensure emergency continuity. Act as local incident coordinator. Facilitate training as required, and periodic drills at each project office and residential location; including hotel lodging for short term staff.
• Ensure all staff are briefed on all safety and security considerations for project personnel arriving in country from overseas—to include information on security risks, incident in the field.
• Strengthen project staff security skills and habits. Recommend staff training program and monitor completion and compliance. This includes regular briefings, security guidelines, communication procedures, travel precautions, emergency procedures and movement restrictions (as needed).

Supervision:

• The Security Manager will report directly to the Nigeria Country Security Director. The Security Manager will conduct check-ins with Chemonics corporate office SMU.
• The Chemonics SMU will provide overall strategic support to the Nigeria PSM security platform and will serve as the key focal point for decisions that impact the entire security platform and in cases of emergency.
• They will also maintain open communication with the Chemonics Corporate office Project Management Unit (PMU) regarding any impact that security related matters will have on project implementation.
• The Security Manager shall include the SMU and PMU on any communications with security subcontractors that have implications regarding the cost and/or performance.

Working Conditions/Duration of Assignment:

• This is a long-term position for the life of the contract based in Abuja, Nigeria.

Job Qualifications

• Candidates should possess a Bachelor's Degree in a relevant field
• Strong contextual knowledge of the security environment in Nigeria.
• 6 or more years of experience in security management and oversight of security platforms.
• Demonstrated ability to generate and leverage network connections in order to promote an accurate understanding of risk and strengthen knowledge of country context.
• Proven effectiveness in conducting liaison activities in complex and high-risk environments.
• Prior professional experience working in law enforcement or military coupled with private sector work experience preferred.
• Knowledge of U.S. government and USAID processes and regulations preferred.
• Well-connected with local Nigerian authorities and international NGOs operating in Nigeria, as well as possessing a high ability to build strategic relationships and expand network.
• Proven expertise in Nigerian security issues, including current threat environment, security policy, key actors, risk assessment, and best practices.
• Experience providing security oversight to an international donor program desirable.
• Ability to report to and coordinate with multiple stakeholders, both internal and external.
• Experience in training civilians on safety and security measures.
• Excellent written and oral communication and interpersonal skills.
• Fluency in English is required.

Required Skills:

• Strong problem solving and analytical skills
• Excellent communication skills
• Excellent technical writing skills
• Good interpersonal skills: must function well in a team setting.
• Ability to meet deadlines.
• Training facilitation skills is a plus.