Commercial Manager at Tokiye Integrated Medical Services

Role Summary

• The Commercial Manager is responsible for managing the financial and contractual aspects of the project to ensure value for money, cost control, and profitability.
• The role oversees tendering, contract negotiation, project valuation, budgeting, and payment administration.
• The Commercial Manager ensures all commercial transactions are transparent, compliant, and aligned with project delivery objectives.

Key Responsibilities
Contract Administration:

• Develop, review, and manage all contracts (vendors, consultants, subcontractors, and suppliers).
• Work with the Contracts Manager and Legal Team to ensure terms and conditions are compliant with project policies and client requirements.
• Manage variations, claims, and contractual disputes.
• Prepare and maintain a Contract Register and ensure compliance with approval thresholds

Cost Planning andBudget Control:

• Prepare the overall project cost plan and budget in alignment with approved funding structure.
• Establish cost control systems linked to procurement and project accounting (e.g., SeamlessProcure & QuickBooks Online).
• Track actual vs. forecast expenditure and flag deviations to the Project Director.
• Lead value engineering and cost optimization reviews.

Procurement andTendering:

• Oversee all commercial aspects of procurement, including RFQs, bid evaluations, and contract award recommendations.
• Participate in Bid Evaluation Reports (BER) and ensure transparent selection based on value, compliance, and capability.
• Negotiate pricing and payment terms to protect company cash flow and ensure alignment with project milestones.

Valuation, Payments andCash Flow:

• Certify interim and final payments to contractors and suppliers.
• Manage monthly valuations and progress certificates for works completed.
• Monitor and update project cash flow forecasts in coordination with the finance team.
• Coordinate invoicing, payment certificates, retention release, and reconciliation.

Reporting andRisk Management:

• Prepare periodic commercial reports for management and financiers (e.g., Access Bank / APG compliance).
• Identify, monitor, and mitigate commercial and financial risks.
• Maintain accurate records for audits and funding milestones.
• Contribute to project progress reports and financial dashboards.

Coordination and Leadership

• Lead and supervise the Contracts Officer, Quantity Surveyors, and Cost Engineers.
• Liaise with the Project Management Office (PMO), Finance, Procurement, and Technical Teams to ensure alignment.
• Support negotiations with clients, consultants, and subcontractors.
• Mentor and build capacity within the commercial department.

Key Deliverables

• Approved project budget and cost control plan.
• Monthly commercial and cash flow reports.
• Updated contract register and payment tracker.
• BERs, LPOs, and variation approvals.
• Risk and opportunity matrix for all contracts.
• Final accounts and closeout documentation

⁠Requirements

• Bachelor’s degree in Quantity Surveying, Construction Economics, Finance, or related field.
• Minimum 8–10 years of commercial management experience in large construction or infrastructure projects.
• Strong understanding of FIDIC / EPC contracts, BOQs, and PPP project structures.
• Proficiency in MS Excel, cost control software, and project management tools.
• Experience in managing bank-funded or APG-backed projects preferred.
• Professional certification (e.g., RICS, NIQS, PMP, MBA) is an advantage.

Core Competencies:

• Financial acumen and cost management
• Contract drafting and negotiation
• Analytical and problem-solving skills
• Leadership and team management
• Integrity and attention to detail
• Excellent communication and report writing skills
• Stakeholder engagement and diplomacy