Civil Engineer, Cum Administrator at Sayed Farms Limited

Job Reference: CIVENG2026014

Job Summary

• We are seeking a proactive, detail-oriented, and highly organized Civil Engineer cum Administrator to provide both technical engineering support and administrative coordination across construction, maintenance, and facility management projects.
• The role combines civil engineering functions with administrative, documentation, reporting, and coordination responsibilities, ensuring effective planning, execution, monitoring, and reporting of ongoing works.
• The ideal candidate will support project execution, cost tracking, documentation control, workforce administration, and utility reporting, while ensuring compliance with company standards and regulatory requirements.

Key Responsibilities
Project Coordination & Administration:

• Maintain comprehensive project documentation, including contracts, permits, drawings, variation orders, and change requests.
• Coordinate project schedules, meetings, and site activities for construction and maintenance teams.
• Assist in preparing project proposals, tenders, bids, cost estimates, and budget reports.
• Prepare and distribute project-related correspondence, progress reports, and presentations.
• Monitor project timelines and deliverables, identify potential delays or risks, and support corrective actions.
• Send regular updates on ongoing works to management and relevant stakeholders.
• Maintain organized electronic and physical filing systems for all project and administrative records.

Cost Control & Financial Tracking:

• Track project expenses, invoices, and contractor payments, ensuring accuracy and adherence to approved budgets.
• Prepare and submit diesel consumption reports and diesel requests.
• Track utility costs and submit NEPA (electricity) and generator usage reports daily.
• Support budget monitoring, cost analysis, and financial reporting activities.

Procurement & Materials Management:

• Liaise with contractors, vendors, and suppliers to source materials, equipment, and services.
• Prepare and submit material requests to the line manager for approval.
• Track material deliveries, usage, and site inventory to prevent shortages and wastage.

Reporting & Documentation Control:

• Prepare and submit weekly task progress reports.
• Maintain daily operational logs, including power, diesel, and site activity reports.
• Compile weekly and monthly performance summaries for management review.

Human Resource & Site Administration:

• Update and maintain daily staff attendance records for site workers, technicians, and contractors.
• Coordinate workforce scheduling, site access control, and administrative logistics.
• Support site welfare, compliance, and discipline processes.

Stakeholder Liaison & Compliance:

• Liaise with internal departments, contractors, consultants, and regulatory agencies as required.
• Ensure compliance with statutory requirements, permits, and site regulations.
• Support audits, inspections, and regulatory visits by preparing relevant documentation.

Qualifications & Experience
Education:

• Bachelor’s Degree / HND in Civil Engineering, Construction Management, or a related discipline.

Experience & Skills:

• 5–7years’ experience in civil engineering, construction supervision, or project administration.
• Strong experience in project documentation, reporting, and administrative coordination.
• Good knowledge of construction processes, site operations, and maintenance works.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and project documentation tools.
• Ability to prepare cost reports, diesel usage reports, utility tracking, and attendance records.
• Strong organizational, multitasking, and time management skills.
• Excellent communication and stakeholder management skills.
• High level of integrity, attention to detail, and problem-solving ability.