Buyer at Desicon Engineering Limited

Job Description

• Select vendors for the assigned PR(s) by the Departmental Head based on the requested items and the vendor’s expertise
• Fill in the Vendor Pre-Selection Form with details of PR, Materials and Vendor’ Names & Name obtain approvals from Dept. Head or Coordinator.
• Prepare the RFQ in the standard format with all relevant details, including the Bid Closure Time & Date, Special Conditions (if any), etc.
• Send out the RFQ to the selected vendors (from Desicon bids ID), marking internal colleagues (as necessary) in Blind Copy.
• Receive the submitted offers from Dept. Head or Coordinator and analyze them by filing the Data in Vendor Commercial Evaluation Form.
• Wherever needed, request for TBE (Technical Bid Evaluation) by the Requested or by any competent authority as nominated by him/her.
• Negotiate the Prices with the Selected Vendor (TBE and /or Commercial Basis).
• Prepare the vendor selection form based on outcome of Evaluation/TBE & Negotiation.
• Get approvals of Coordinator and /or Dept Head on both Evaluation & Selection forms.
• Prepare the PO in Oracle based on approved Quote(s), selecting carefully the appropriate format and applicable conditions.
• Attach all necessary supporting documents like Quotes(s), approved Vendor selection & Commercial Evaluation Forms.
• Verify the PO for all terms & conditions and submit for further approvals.
• Print the PO when it is approved & Present for HOD signature. Upon signing, forward document to Lagos for DMD’s signature.
• Follow up regularly with the vendors till they deliver the ordered goods/service in full.
• File the signed copy of the issued PO(s) properly with all supporting documents related to it both in electronic and hard copies.
• Carry out any other official assignment as maybe directed by HOD.
• Cover duties & responsibilities of colleagues on their leave periods
• Introduce new vendors with the sole purpose of controlling costs and improve efficiency.