Business Support Assistant G5 - Security Unit at World Food Programme (WFP)

Requisition ID: 156801
Location: Maiduguri, Borno

Organizational Context

• This job is based in Maiduguri Area office, Borno State, Nigeria. The incumbent reports directly to the Head of Security Unit in Maiduguri.
• At this level, job holders are expected to take responsibility for completing a range of business support activities requiring some interpretation of standard guidelines/practices.
• Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.

Job Purpose

• Perform a variety of administrative and technical support for the Security Unit.

Key Accountabilities (not all-inclusive)

• Provide administrative support for the Security Unit in Maiduguri.
• Perform secretarial functions such as drafting of reports, minutes of meetings, digital archiving on share points/teams, etc.
• Observe the validity of security assessment documents such as SRMs, RSMs, FSSS, SOPs and inform the head of unit/OiC with the forthcoming expiry dates to take necessary actions.
• Assist in observing the validity of emergency food, water, drugs, or any equipment used in contingency planning and inform the head of unit/OiC of the forthcoming expiry date for actions.
• Follow up/coordination with Maiduguri staff in completing/updating security-related data, such as staff contacts, residences, legal dependence, security training, warden lists, etc
• Maintain the Security Unit attendance sheet and staff leave records. Share monthly attendance sheet and leave documents with AO timekeeper monthly for proper records
• Coordination with HR, IT, and Admin units in Maiduguri Area Office concerning handing and taking over access cards to WFP facilities.
• Support in completing the cash advance request and any other financial documents.  
• Support the procurement process, whether through Micro Purchasing Orders MPOs or General Tender in coordination with CO the security unit procurement focal points.
• In coordination with relevant services, ensure training/workshop facilities, including catering facilities, provision, installation of necessary equipment, etc.
• The selected candidate will be employed on a fixed-term contract with a probationary period of one year.

Standard Minimum Qualifications

• Education: First University Degree in Admin-related subjects (Business Administration / Politics / Safety and Security / Rule of Law / Finance, etc.) with qualifying relevant experience and/or training/courses is accepted in lieu of the First University degree.
• Experience: Three or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Desired Experiences for entry into the Role

• Three (3) or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• Has supported Administrative and operational activities that maintain security operations functions and feed into overall strategic aims.
• Has collated data, assisted in organizing Training, Conferences, workshops, and drafting reports that inform security Administrative and operations activities. Must be computer literate.
• Experience in both development and humanitarian contexts is an added advantage.
• Experience working with word processing, spreadsheets, and relevant software packages, as well as in providing administrative support is desirable.
• Good communication skills required to give and receive information and work with a variety of individuals
• Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
• Ability to maintain confidentiality.

Language:

• Fluency (level C) in English language with excellent writings skill. Knowledge of Hausa local language is desirable.

Remuneration
WFP offers an attractive compensation package. For more details please visit the International Civil Service Commission's website: http://icsc.un.org  (link: http://www.un.org/Depts/OHRM/salaries_allowances/salaries/nigeria.htm)