Business Proposal Manager at PPC Limited

Job Description

• Preparation of response to pre-qualification invitations
• Preparation of response to tender invitations
• Preparation of quotations and proposals
• Material/Services price sourcing
• Tender/Proposal collation
• Collate documents for company registration as contractors to other organisations
• Manage/maintain all current and historical tender activities including exercises where no contract is ultimately awarded.
• Analyse RFT & RFQs to determine company’s capability, competence as well as management’s interest.
• Prepare precalculation Sheet for finance dept approval before it sent to the client.
• Liaise with operations and systems engineering depts. for installation costs and technical inputs respectively for tenders.
• Document all RFQs/ITT documents and file accordingly.
• Register all enquiries in the Bid Register with unique numbers.
• Assist in pre-contract activities such as negotiation, reviews, and discounts and make all documents available to ordering desk.
• Post-award activities such as project monitoring, progress evaluation/analysis, PIP performance against project terms, profitability analysis.
• Carry out other duties assigned by Line manager from time to time

Key Performance Indicators
Key Result Area 1 - KPI:

• Understanding the requirements of the customers RFP (Email confirmation to Line Managers within 48hrs of receipt)
• Timely and accurate Response to customers enquiries, quotations and request on/before Submission deadline
• Keep accurate records of all official documents. ( including regular update of the Supplier database)
• Obtaining approvals for Quotations, Bids and Enquiries.

Key Result Area 2 - KPI:

• Post Award Analysis and Project Implementation Monitoring
• Competitive Sourcing (Evidence of Price & Supplier Research)
• Ability to Execute (Get Result)
• Demonstration of Initiative.

Key Result Area 3 KPI:

• Regular Order & Proposal Update (Periodic Reporting of Cost Saving on Procurement)
• Energy Level & Ability to Energise Others
• Demonstrable Commitment to HSE/Quality Initiatives.

Job Specification

• Education: Relevant First Degree
• Experience: Minimum 5 years in a retail environment (preferably Health Pl).

Key Competencies Requirement:

• MS Word
• MS Excel
• MS Power Point
• MS Access, MS Outlook
• Visio
• ATASK Project Management tool.
• Negotiation Skill
• Documentation Skill.

Behavioural:

• Analytical Mind
• Eyes for details
• Precision
• Work effectively under pressure
• Work effectively under extra hours
• Skillful & effective Communication
• Team player.